Admin Manager

ScitiX; Singapore; On-site; SGD 60,000 - 90,000; Full time

Benefits offered by this job

Competitive compensation

International environment

Growth opportunities

Job summary

Scitix, based in Singapore, is hiring an Admin Manager to be the operational backbone of our headquarters. You will own day-to-day office operations and provide seamless administrative support to the CEO and senior leadership.

This high-trust role requires a proactive, detail-oriented professional who is bilingual in English and Mandarin and proficient with MS Office and Google Workspace. You’ll manage facilities, procurement, travel, budgets, and cross-border coordination.

Qualifications

• Minimum 5 years of experience in office administration, operations, or executive support.
• Experience supporting C-suite executives in fast-paced environments.
• Bilingual in English and Mandarin (written and spoken).

Responsibilities

• Manage office facilities, procurement, and vendor contracts.
• Provide calendar, travel, meeting coordination, and visitor hosting for C-suite.
• Process expense claims and invoices; assist with budget tracking and payments.

Skills

Office administration

Executive support

Operations management

Bilingual English/Mandarin

Tools

Microsoft Office

Google Workspace

Expense management tools

Job description

Scitix is an AI infrastructure company headquartered in Singapore, with operations across North America and Asia. We build and operate GPU cloud and compute solutions for AI research labs, startups, and enterprises. As we scale our Singapore headquarters, we are looking for an Admin Manager to be the operational backbone of our office.

Role Overview

Reporting directly to the CEO, you will own the day-to-day running of our Singapore headquarters and provide seamless administrative and operational support to our C-suite leadership. This is a high-trust, high-visibility role suited for someone who is proactive, detail-oriented, and thrives in a fast-moving environment.

What You’ll Do

Office Operations

• Manage all aspects of office facilities — maintenance, access, supplies, equipment, and vendor contracts
• Liaise with building management, service providers, and external contractors to ensure smooth office operations
• Oversee procurement and cost management for office-related expenditure
• Plan and coordinate office setup, relocations, or expansions as the company grows

Executive & Administrative Support

• Provide dedicated support to C-suite executives, including calendar management, travel arrangements, meeting coordination, and visitor hosting
• Prepare meeting materials, agendas, and follow up on action items
• Handle confidential correspondence and information with discretion
• Coordinate internal and external events, town halls, and leadership meetings

Finance & Expense Administration

• Process and reconcile expense claims and invoices in a timely manner
• Assist with budget tracking for administrative and office-related costs
• Liaise with the Finance team on payments, purchase orders, and vendor onboarding

What We’re Looking For

Requirements

• Minimum 5 years of experience in office administration, operations, or executive support
• Prior experience supporting C-suite executives in a fast-paced environment
• Bilingual in English and Mandarin (written and spoken) — required for communication with Chinese-speaking stakeholders
• Strong organisational skills with the ability to manage multiple priorities simultaneously
• Resourceful, hands-on, and comfortable working independently with minimal supervision
• Proficient in Microsoft Office / Google Workspace; familiarity with expense management tools is a plus
• Experience in a technology company or startup environment preferred

What We Offer

• Direct exposure to senior leadership and company-wide operations
• Dynamic, international work environment with cross-border collaboration
• Competitive compensation and benefits
• Opportunity to grow with a fast-scaling AI infrastructure company