Administrative Support Officer, Integrated Planning (1-year Contract)

Health Sciences Authority; Singapore; On-site; SGD 31,000 - 40,000; Full time

Job summary

Health Sciences Authority in Singapore is seeking an administrative professional to support records management, data entry and office operations. You will manage trackers, maintain databases, prepare routine reports and collate information from multiple sources.

The role involves meeting and logistics support, filing, version control and day-to-day administrative duties. Background in Business Administration/ Information is preferred, with a proactive and detail-oriented mindset.

Qualifications

• Experience in administrative, records management, or data entry roles is advantageous.
• Familiarity with maintaining databases, trackers and filing systems.
• Experience in preparing routine reports and collating information from multiple sources.
• Prior experience supporting meetings, logistics and general office administration is preferred.

Responsibilities

• Perform data entry and basic data verification to ensure accuracy and completeness of records.
• Maintain trackers, databases and administrative records.
• Collate information and prepare routine data extracts, summaries and reports.
• Manage document filing, records retention and version control.
• Provide meeting, logistics and secretariat support, including scheduling and preparation of meeting materials.
• Support the Centre's day-to-day administrative and operational requirements.
• Undertake other administrative duties as assigned by the Centre.

Skills

Administrative experience

Records management

Data entry

Meeting logistics

Education

Business Administration/ Information background

Job description

What the role is:

• Experience in administrative, records management, or data entry roles would be advantageous.
• Familiarity with maintaining databases, trackers and filing systems.
• Experience in preparing routine reports and collating information from multiple sources.
• Prior experience supporting meetings, logistics and general office administration is preferred.

What you will be working on:

• Perform data entry and basic data verification to ensure accuracy and completeness of records.
• Maintain trackers, databases and administrative records.
• Collate information and prepare routine data extracts, summaries and reports.
• Manage document filing, records retention and version control.
• Provide meeting, logistics and secretariat support, including scheduling and preparation of meeting materials.
• Support the Centre's day-to-day administrative and operational requirements.
• Undertake other administrative duties as assigned by the Centre.

What we are looking for:

Background in Business Administration/ Information

About Health Sciences Authority

The Health Sciences Authority (HSA) applies medical, pharmaceutical and scientific expertise through its three professional groups, Health Products Regulation, Blood Services and Applied Sciences, to protect and advance national health and safety. HSA is a multidisciplinary authority. It serves as the national regulator for health products, ensuring they are wisely regulated to meet standards of safety, quality and efficacy. As the national blood service, it is responsible for providing a safe and adequate blood supply. It also applies specialised scientific, forensic, investigative and analytical capabilities in serving the administration of justice.For more details, visit http://www.hsa.gov.sg/.For more updates on public health and safety matters, follow us on Twitter at www.twitter.com/HSAsg and LinkedIn at https://sg.linkedin.com/company/health-sciences-authority.