Administrative / Operations Executive

DAZZLING XCHANGE PTE. LTD.; Singapore; On-site; SGD 30,000 - 45,000; Full time

Job summary

A leading company in Singapore is seeking a reliable Administrative Executive to ensure smooth office operations. The ideal candidate should be detail-oriented, organized, and able to efficiently handle administrative tasks in a dynamic setting. Responsibilities include managing office operations, coordinating meetings, and supporting HR admin tasks. A diploma in Business Administration and proficiency in Microsoft Office are essential.

Qualifications

• At least 1 year of administrative or office management experience required.
• Capable of handling confidential information with discretion.
• Strong organizational skills and ability to multitask.

Responsibilities

• Manage office operations including filing, record-keeping, and scheduling.
• Coordinate internal meetings and assist with preparation of agendas, minutes, and reports.
• Handle correspondence, phone calls, and general enquiries.

Skills

Organizational skills

Time management

Written communication

Verbal communication

Proficient in Microsoft Office

Education

Diploma in Business Administration or related field

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

Job Summary:

We are looking for a reliable and detail-oriented Administrative Executive to support day-to-day operations and ensure the smooth running of the office. The ideal candidate is organized, proactive, and capable of handling administrative tasks efficiently in a fast-paced environment.

Key Responsibilities:

• Manage office operations including filing, record-keeping, and scheduling
• Coordinate internal meetings and assist with preparation of agendas, minutes, and reports
• Handle correspondence, phone calls, and general enquiries
• Support procurement of office supplies and vendor coordination
• Maintain documentation for compliance and audit purposes
• Assist in HR-related admin tasks such as leave tracking and onboarding paperwork
• Liaise with internal teams and external partners to support operational needs
• Ensure adherence to company policies and administrative procedures

Requirements:

• Diploma or higher in Business Administration or related field
• At least 1 year of administrative or office management experience
• Proficient in Microsoft Office (Word, Excel, Outlook)
• Strong organizational and time management skills
• Excellent written and verbal communication
• Able to handle confidential information with discretion

Preferred Attributes:

• Proactive and resourceful
• Team player with a positive attitude
• Comfortable working independently and multitasking