Administrative Officer [Facilities Management / Toa Payoh West]

C&W SERVICES (S) PTE. LTD.; Singapore; On-site; SGD 28,000 - 45,000; Full time

Job summary

Cushman & Wakefield in Singapore is seeking a detail-oriented Office Administrator to support daily office operations, manage the helpdesk function, and coordinate with vendors and service partners.

You will prepare reports and communications, maintain filing systems, track tasks and deadlines, process purchases and GRNs, and assist with audits and internal reviews to ensure smooth workflow.

Responsibilities

• Reports directly to the Facilities Manager.
• Manage daily office operations and ensure smooth workflow.
• Maintain filing system and the helpdesk function.
• Prepare and format reports, presentations and documents.
• Assist in drafting letters, notices and internal communication.
• Verify that all services have been completed satisfactorily before issuing the Goods Receipt Note (GRN).
• Process purchase request, GRN and invoices, and keeping proper records of all purchases and invoices.
• Coordinate with department, vendors and service partners.
• Track tasks, deadlines and follow ups.
• Assist with procurement, cost estimate and purchase orders.
• Support audits, inspections and internal reviews.

Job description

Responsibilities:

• Reports directly to the Facilities Manager.


• Manage daily office operations and ensure smooth workflow.


• Maintain filing system and the helpdesk function.


• Prepare and format reports, presentations and documents.


• Assist in drafting letters, notices and internal communication.


• Verify that all services have been completed satisfactorily before issuing the Goods Receipt Note (GRN).


• Process purchase request, GRN and invoices, and keeping proper records of all purchases and invoices.


• Coordinate with department, vendors and service partners.


• Track tasks, deadlines and follow ups.


• Assist with procurement, cost estimate and purchase orders.


• Support audits, inspections and internal reviews.

Why join Cushman & Wakefield?

• Being part of a growing global company;


• Career development and a promote from within culture;


• An organisation committed to Diversity and Inclusion

We're committed to providing work-life balance for our people in an inclusive, rewarding environment.

We achieve this by providing a flexible and agile work environment by focusing on technology and autonomy to help our people achieve their career ambitions. We focus on career progression and foster a promotion from within culture, leveraging global opportunities to ensure we retain our top talent. We encourage continuous learning and development opportunities to develop personal, professional and technical capabilities, and we reward with a comprehensive employee benefits program.

We have a vision of the future, where people simply belong.

That's why we support and celebrate inclusive causes, not just on days of recognition throughout the year, but every day. We embrace diversity across race, colour, religion, gender, national origin, sexual orientation, gender identity or persons with disabilities or protected veteran status. We ensure DEI is part of our DNA as a global community - it means we go way beyond than just talking about it - we live it. If you want to live it too, join us.