Administrative Officer

Viterbit; Singapore; Hybrid; SGD 42,000 - 62,000; Full time

Benefits offered by this job

Stable work environment

Professional development opportunities

Supportive team culture

Competitive remuneration

Job summary

Prosegur Singapore is seeking a motivated Administrative Officer to support daily operations in Singapore. The role emphasizes accurate attendance tracking, data entry in Excel, and reliable administrative support across the office.

You will manage records, generate reports, and assist with vendor coordination and office supplies. The position requires a minimum of 2 years in an administrative role, strong Excel skills, and the ability to work a rotating shift.

Qualifications

• A minimum of 2 years in an administrative role, preferably in a corporate or security setting.
• Strong Microsoft Excel skills including formulas, data sorting/filtering and basic reporting.
• Excellent organizational and time-management abilities with multitasking capacity.
• Attention to detail to ensure accurate records and reports.
• Good verbal and written communication for clear coordination.
• Problem-solving and a proactive approach to administrative tasks.
• Ability to work in rotating shifts with reliability.

Responsibilities

• Attendance management: accurately record and report daily attendance for officers.
• Record keeping: maintain organized records including attendance and shift schedules.
• Reporting: generate administrative reports from attendance and other data.
• Inquiries & support: respond to internal queries on attendance, schedules, and admin matters.
• Office operations: assist in supplies, vendor coordination, and workspace upkeep.
• Data entry & management: perform accurate data entry with Excel emphasis.
• Shift coordination: support rotating shift coverage and scheduling requirements.
• Ad hoc duties: perform additional admin tasks as assigned.

Skills

Attendance management

Record keeping

Reporting

Inquiries & support

Office operations

Data entry & management

Shift coordination

Ad hoc duties

Microsoft Excel

Tools

Microsoft Excel

Job description

Administrative Officer - Prosegur Singapore

Company: Prosegur Singapore Pte. Ltd.

Location: Singapore

Job Type: Full-time

Experience Required: Minimum 2 years

About Prosegur Singapore:

Prosegur Singapore is a leading provider of integrated security solutions, committed to delivering exceptional service and innovative technology to our clients. We pride ourselves on fostering a professional and supportive work environment where our employees can thrive and develop their careers. As we continue to grow, we are seeking a diligent and organized Administrative Officer to join our dynamic team.

Job Summary:

Prosegur Singapore is looking for a motivated and detail-oriented Administrative Officer to support our daily operations. The ideal candidate will possess excellent organizational skills, proficiency in Microsoft Excel, and a proactive approach to managing administrative tasks. This role is crucial in ensuring the smooth functioning of the office and supporting our team of officers.

Key Responsibilities:

• Attendance Management: Accurately record and manage the daily attendance of all officers, ensuring compliance with company policies and reporting any discrepancies.
• Record Keeping: Maintain organized and up-to-date records, including employee attendance, shift schedules, and other relevant administrative documentation.
• Reporting: Generate various administrative reports as required, utilizing data from attendance records and other sources. Ensure accuracy and timeliness of all submitted reports.
• Inquiries & Support: Serve as a point of contact for internal queries related to attendance, schedules, and general administrative matters. Provide timely and professional assistance to staff.
• Office Operations: Assist in the general administration of the office, including managing supplies, coordinating with vendors, and ensuring a well-maintained workspace.
• Data Entry & Management: Perform accurate data entry into various systems, with a strong emphasis on using Microsoft Excel for data manipulation and analysis.
• Shift Coordination: Support the coordination of rotating shifts, ensuring adequate coverage and adherence to scheduling requirements.
• Ad Hoc Duties: Undertake any other administrative tasks and projects as assigned by the management.

Qualifications and Skills:

• Experience: A minimum of 2 years of proven experience in an administrative role, preferably within a corporate or security environment.
• Microsoft Excel Proficiency: Demonstrated strong skills in Microsoft Excel, including experience with data entry, formula creation, data sorting, filtering, and basic reporting.
• Organizational Skills: Exceptional organizational and time-management skills, with the ability to prioritize tasks effectively and manage multiple responsibilities simultaneously.
• Attention to Detail: Meticulous attention to detail to ensure accuracy in record-keeping and reporting.
• Communication Skills: Good verbal and written communication skills, enabling clear and concise interaction with colleagues and management.
• Problem-Solving: Ability to address and resolve basic administrative queries and issues independently.
• Adaptability: Willingness to work within a rotating shift schedule, demonstrating flexibility and reliability.
• Proactive Attitude: A self-starter with a proactive approach to identifying and addressing administrative needs.

Work Schedule:

This position operates on a 12-hrs shift, 5-day work week with a rotating shift schedule.

Specific shift timings will be discussed during the interview process.

Why Join Prosegur Singapore?

At Prosegur Singapore, we believe in investing in our people. We offer:

• A stable and secure work environment.
• Opportunities for professional development and training.
• A supportive team culture.
• Competitive remuneration package.

Keywords:

Admin, Office, Administrative Assistant, Administrator, Operations Support, Data Entry, Reporting, Microsoft Excel, Singapore Jobs.