Administrative Executive

Ho & Wee LLP; Singapore; On-site; SGD 42,000 - 54,000; Full time

Job summary

Ho & Wee LLP is a boutique Singapore law firm seeking a reliable Administrative Executive to join our team. You will provide general administrative and secretarial support to lawyers, draft basic legal documents, and maintain client databases while ensuring compliance with firm procedures.

The role requires a Diploma, 3–4 years in a Singapore law or professional services firm, strong English, and proficiency in MS Office.

Qualifications

• Diploma in Business Administration or related field is required.
• 3–4 years of administrative experience in a Singapore law or professional services firm.
• Familiarity with KYC procedures and client file opening processes.
• Excellent written and spoken English.
• Proficient in Microsoft Office (Word, Excel, Outlook).
• Meticulous, well-organised and able to work under time constraints.
• Motivated, proactive and a team player.
• Able to multi-task, prioritise and work independently in a fast-paced environment.

Responsibilities

• Provide general administrative and secretarial support to lawyers.
• Draft and prepare correspondence, basic legal documents and standard forms.
• Maintain client database, perform conflict checks, and manage files.
• Data entry and filing of documents (physical and electronic).
• Conduct KYC checks and maintain due diligence records.
• Monitor deadlines and lawyers' schedules.
• Manage day-to-day office operations and handle inquiries.
• Manage purchasing of office supplies and pantry items.
• Assist in archiving and retrieval of files.

Skills

Organised

Detail-oriented

Team player

Multitasking

Education

Diploma in Business Administration or related field

Tools

Microsoft Office

Job description

About the role

Ho & Wee LLP is a boutique Singapore law firm. We are looking for a reliable and organised Administrative Executive to join our team.

Key responsibilities

• Provide general administrative and secretarial support to the lawyers
• Draft and prepare correspondence, basic legal documents, and standard forms under the supervision of lawyers
• Maintain client database, conduct conflict checks, and open and close files
• Data entry and filing of documents (physical and electronic)
• Conduct KYC checks and maintain proper client due diligence records in accordance with firm procedures
• Monitor deadlines and lawyers' schedules
• Manage day-to-day office operations, including attending to phone calls, receiving visitors, and handling general enquiries in a professional manner
• Manage purchasing and maintenance of office supplies (stationery, pantry, etc.)
• Assist in archiving and retrieval of files

About you

• Minimum Diploma, preferably in Business Administration or a related field
• Minimum 3–4 years of administrative experience in a Singapore law firm or professional services firm
• Familiarity with KYC procedures and client file opening processes
• Good command of written and spoken English
• Proficient in Microsoft Office applications (Word, Excel, and Outlook)
• Meticulous, well-organised, and able to work under time constraints
• Motivated, pro-active, and a team player
• Able to multi-task, prioritise, and work independently in a fast-paced environment

About us

Ho & Wee LLP is a boutique Singapore law firm.