Administrative Executive

K2 STRATEGIC; Singapore; On-site; SGD 60,000 - 90,000; Full time

Job summary

K2 STRATEGIC in Singapore is seeking an organized Administrative Executive to manage day-to-day office operations and coordinate travel for the team. You will oversee travel arrangements, calendars, and general office duties to ensure a smooth workflow.

The role requires 5–7+ years of experience in administrative support or travel coordination, with strong MS Office proficiency and excellent communication skills. This full-time position offers a dynamic office environment in Singapore.

Qualifications

• Diploma/degree in Business Administration or equivalent.
• 5–7+ years of administrative or travel coordination experience.
• Proficiency in Microsoft Office and travel/expense tools.
• Excellent organizational, time-management and problem-solving skills.
• Strong written and verbal communication abilities.

Responsibilities

• Travel Coordination: Plan end-to-end domestic and international travel; manage itineraries and reconcile travel expenses.
• Office Operations: Handle general correspondence, manage calendars, filing systems and office supplies.
• Meeting & Event Support: Schedule meetings, book rooms, prepare agendas and take minutes.
• Inventory Control: Monitor and order office supplies, stationery and pantry items.
• Company Events & Social Activities: Coordinate cross-department initiatives including CSR projects and town halls.
• Corporate Gifting: Plan and coordinate corporate gifts for festive occasions and milestones.

Skills

Organizational skills

Time management

Communication

Problem solving

Detail-oriented

Education

Diploma in Business Administration

Bachelor's degree in Business Studies

Tools

MS Office

Travel/expense tools

Job description

Job Summary

We are looking for an organized and detail-oriented

Job Summary

We are looking for an organized and detail-oriented Administrative Executive to manage day-to-day office operations and coordinate seamless travel arrangements for our team.

Key Responsibilities

• Travel Coordination: Plan end-to-end domestic and international travel (flights, hotels, transport, and visas), manage itineraries, and reconcile travel expenses.
• Office Operations: Handle general correspondence, manage calendars, maintain filing systems, and order office supplies.
• Meeting & Event Support: Schedule meetings, book rooms, prepare agendas, and take meeting minutes.
• Inventory Control: Monitor and order office supplies, stationery, and pantry items to ensure a fully stocked and functional workspace.
• Company Events & Social Activities: Coordinate cross-departmental initiatives, including CSR projects, company anniversary celebrations, town halls, and ad-hoc team-building activities.
• Corporate Gifting: Plan, source, and coordinate corporate gifts for major festive occasions (e.g., Chinese New Year, Christmas) and employee milestones.

Key Requirements

• Possess Diploma/ Degree in Business Administration or equivalent
• 5 - 7+ years of experience in administrative support or travel coordination.
• Proficiency in Microsoft Office (Word, Excel, Outlook) and corporate travel/expense tools.
• Exceptional organizational, time-management, and problem-solving skills.
• Strong written and verbal communication abilities.

Education

Diploma in Business Administration or Others
Bachelors in Business Studies or Others