Administrative Assistant (Start Nov 2026)

BASE ADVISORY PTE. LTD.; Singapore; On-site; SGD 30,000 - 42,000; Full time

Job summary

BASE ADVISORY PTE. LTD. in Singapore is seeking an Administrative Assistant to provide essential administrative and operational support to the Accounting and Corporate Secretarial teams.

You will handle client communications, mail and document management, reception duties, meeting room setup, and general office organization to ensure smooth day-to-day operations. Ideal candidates have 1–2 years of experience and are well-organised.

Qualifications

• 1–2 years of administrative or office support experience.
• Well-organised, detail-oriented and able to manage routine tasks independently.
• Good communication and interpersonal skills.
• Comfortable following up for outstanding documents with clients.
• Basic computer skills including Microsoft Office and email.
• Able to maintain confidentiality with client and company documents.
• Experience in accounting, corporate services or office environment is an advantage.

Responsibilities

• Coordinate with clients to obtain bank statements and documents required by the accounting team.
• Follow up with clients on outstanding documents in a timely manner.
• Assist accountants with administrative tasks related to accounts.
• Manage incoming mail and scanning to filing system.
• Attend to reception and greeting of clients and visitors.
• Maintain organized meeting rooms and office upkeep.
• Provide general administrative support to Accounting and Corporate Secretarial teams.
• Perform filing, scanning, photocopying, printing and other general duties.

Skills

Admin experience

Microsoft Office

Communication

Confidentiality

Tools

Microsoft Office

Job description

Administrative Assistant

We are looking for a responsible, organised and service-oriented Administrative Assistant to provide administrative and operational support to our Accounting and Corporate Secretarial teams.

Key Responsibilities

1. Accounting Administrative Support

• Coordinate with clients to obtain bank statements, bank documents, and other outstanding supporting documents required by the accounting team.
• Follow up with clients on outstanding documents and information in a timely and professional manner.
• Assist accountants with administrative tasks relating to the preparation and completion of accounts.
• Keep track of outstanding documents and ensure they are properly received, scanned, and filed.

2. Mail & Document Management

• Collect and check incoming letters and correspondence on a daily basis.
• Open, scan and email correspondence to the relevant clients promptly.
• Sort, organise and file physical documents in a neat and systematic manner.
• Shred documents where appropriate in accordance with company procedures and confidentiality requirements.
• Maintain an organised and tidy document filing system.

3. Reception & Client Service

• Attend to the main entrance and welcome clients and visitors in a warm and professional manner.
• Offer clients and visitors coffee, tea or other refreshments.
• Answer general enquiries and direct visitors or matters to the appropriate staff member.
• Maintain a professional and welcoming reception area.

4. Office & Meeting Room Support

• Clean and tidy meeting rooms after client meetings.
• Ensure meeting rooms are properly set up and ready for the next meeting.
• Perform the coffee machine's cleaning cycle once a day and ensure it is kept clean and ready for use.
• Assist with general office organisation and upkeep.

5. General Administrative Support

• Provide general administrative and clerical support to the Accounting and Corporate Secretarial teams.
• Assist with filing, scanning, photocopying, printing and other administrative tasks as required.
• Perform any other administrative duties as assigned to support the smooth running of the office.

Requirements

• Minimum 1-2 years of administrative or office support experience preferred.
• Well-organised, detail-oriented and able to manage routine tasks independently.
• Good communication and interpersonal skills.
• Comfortable communicating with clients and following up for outstanding documents.
• Basic computer skills, including Microsoft Office and email.
• Responsible, reliable and willing to assist with a variety of office administrative tasks.
• Able to maintain confidentiality when handling client and company documents.
• Prior experience in an accounting, corporate services, professional services or office environment will be an advantage.

Personal Attributes

We are looking for someone who is:

• Organised and systematic
• Proactive and responsible
• Polite and service-oriented
• Detail-conscious
• Reliable and punctual
• Comfortable working with both clients and professional staff
• Willing to take initiative and help wherever needed

This is a hands-on administrative role that is important to the smooth day-to-day operation of the office and provides support across both the Accounting and Corporate Secretarial teams.

To commence employment in November 2026.