Administrative Assistant

GRACECAL PTE. LTD.; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A growing company in Singapore is seeking an Administrative Assistant to support the sales team with various administrative tasks. Key responsibilities include preparing quotations, handling customer communications, and coordinating with suppliers to ensure timely delivery of goods. The ideal candidate should possess at least 1-year experience, be skilled in MS Office, and communicate effectively in both English and Chinese. This role offers an opportunity to engage in a dynamic work environment and enhance administrative skills.

Qualifications

• At least 1-year relevant working experience as Admin Assistant.
• Good command of both written and spoken English and Chinese.
• Able to work independently under minimal supervision.

Responsibilities

• Provide general administrative support to the sales team.
• Assist in daily operations (prepare quotations, arrange delivery, generate invoices).
• Liaise with sub-contractors/suppliers for order fulfillment.

Skills

Communication skills

Multi-tasking

Computer literacy

Job description

- Provide general administrative support to the sales team (attend to walk in customers/phone calls, respond to emails..)

- Assist in daily operations (prepare quotations, arrange delivery/collection, generate invoices & delivery orders, submitting e-invoices via email/portals..)

- Assist in resolving billing discrepancies

- Responsible for job registration, follow up job status with internal team/subcon/suppliers to ensure orders are fulfilled and delivered promptly

- Liaise with sub-con/suppliers (price negotiation, order fulfilment)

- Ensure all delivery orders are endorsed by the customer upon delivery/collection of goods

- Follow up and send calibration reminders (monthly)

- Filing of documents and maintaining proper record of document correspondence

- Other ad-hoc administrative duties assigned

Job Requirements

- Singaporean and Singapore Permanent Resident only

- At least 1-year relevant working experience as Admin Assistant

- Computer literacy (MS Word, Excel and Outlook)

- Good interpersonal & communication skills, positive working attitude, willing to learn, multi-tasking, team player

- Able to work independently under minimal supervision

- Good command of both written and spoken English and Chinese