Administrative Assistant

HYPERSCAL SOLUTIONS PTE. LTD.; Singapore; On-site; SGD 30,000 - 45,000; Full time

Benefits offered by this job

Shuttle service

Lunch bus

14 days annual leave

Telecom benefits

Medical benefits

Medisave contributions

Job summary

Ley Choon Constructions and Engineering Pte Ltd is seeking an Administrative Assistant to support project and site operations in Singapore. You will coordinate with site teams, monitor attendance, maintain project records, and assist with claims paperwork in a fast-paced construction environment.

The position requires an organized, proactive candidate with 1-2 years of admin experience, proficient in MS Office, and the ability to manage multiple tasks. Office-based role with 5-day work week.

Qualifications

• Diploma, ITE or equivalent qualification in Business Administration, Engineering, Construction Management or related field.
• 1-2 years of relevant experience in administrative, project coordination or project support roles.
• Construction or engineering industry experience will be an advantage.
• Good organizational and time-management skills with strong attention to detail.

Responsibilities

• Monitor and update daily attendance, site arrival times and work commencement times for site teams.
• Ensure site teams provide regular and timely updates on work progress.
• Monitor Operation Supervisors to ensure daily reports and updates are submitted accurately and on time.
• Update daily work locations and work commencement details in the LTA Prompt System for the respective site teams.
• Follow up with site teams to ensure Daily Work Done Reports (DWDR) are submitted promptly.
• Assist Project Engineers in preparing and organizing supporting documents for claims, including site records and progress reports.

Skills

Administration

Coordination

Time management

Attention to detail

Communication

Independent work

Education

Diploma/ITE in Business Admin or related

Tools

Microsoft Excel

Microsoft Word

Job description

COMPANY DESCRIPTION

We are one of the largest one-stop Underground Utilities Infrastructure companies based in Singapore. We provide Underground Utilities Infrastructure construction and maintenance, sewer pipeline rehabilitation, road and airfield construction and maintenance as well as asphalt pre-mix production and construction waste recycling.

RESPONSIBILITIES

We are looking for a detail-oriented and proactive Administrative Assistant to support our project and site operations. The role involves coordinating with site teams, monitoring daily attendance and work updates, maintaining project records, supporting documentation and claims preparation, and ensuring timely submission of reports and required information. The ideal candidate should be organized, responsible and comfortable working with multiple teams in a fast-paced construction environment.

Job Responsibilities

• Monitor and update daily attendance, site arrival times and work commencement times for site teams.
• Ensure site teams provide regular and timely updates on work progress.
• Monitor Operation Supervisors to ensure daily reports and required updates are submitted accurately and on time.
• Update daily work locations and work commencement details in the LTA Prompt System for the respective site teams.
• Follow up with site teams to ensure Daily Work Done Reports (DWDR) are submitted promptly.
• Accurately update and maintain DWDR records in the Taskhub System.
• Assist Project Engineers in preparing and organizing supporting documents for claims, including site records, correspondence, progress reports and manpower records.
• Submit cable detection requests and follow up with relevant parties on the status and approval process.
• Maintain systematic hardcopy and electronic filing of project correspondence, approvals, drawings, reports and other project records.
• Maintain accurate records of site activities, submissions, approvals and related project documentation.
• Follow up with site teams and supervisors on outstanding submissions and pending actions.
• Provide general administrative and coordination support for daily project and site operations.
• Perform any other administrative duties as assigned by the Project Engineer or Project Manager.

QUALIFICATIONS

• Diploma, ITE or equivalent qualification, preferably in Business Administration, Engineering, Construction Management or a related field.
• 1-2 years of relevant experience in administrative, project coordination or project support roles. Construction or engineering industry experience will be an advantage.
• Basic understanding of project documentation, reporting and claims support processes.
• Good organizational and time-management skills with strong attention to detail.
• Good communication and coordination skills.
• Proficient in Microsoft Office applications, particularly Excel and Word.
• Basic computer skills and willingness to learn internal systems.
• Able to work independently, follow up proactively and manage multiple administrative tasks in a fast-paced project environment.

OTHER INFORMATION

Work Schedule: 5-day work week.

Location: Office at No. 3 Sungei Kadut Drive, Singapore 729556 (North Singapore)

Employee Benefits

Transportation

• Enjoy a company-provided shuttle for easy transportation available from Woodlands and Kranji MRT Stations to the office for your convenience
• Company-provided lunch bus for easy access to meals.

Annual Leave

• 14 days of annual leave, with additional leave based on tenure.

Telecommunication

• Exclusive sign-up benefits under our Corporate Telecommunication Scheme for personal plans.

Healthcare

• Access to Medical Teleconsultation services for quick, easy healthcare consultations.
• Comprehensive medical benefits including dental care and health screenings.

Portable Medical Benefit Scheme (PMBS)

• Monthly contributions to your Medisave account for long-term healthcare security.

Why Join Us?

• Build the Future: Deliver high-impact civil engineering projects that transform communities
• Grow with Us: Opportunities for career progression and continuous skill development.
• Innovate & Solve: Tackle complex challenges with cutting-edge solutions.
• Collaborative Team: Work in a supportive, idea-driven environment.
• Legacy of Impact: Create tangible value through infrastructure that lasts.

Personal data notice: Ley Choon Group uses your application to assess you for this and other suitable roles. AI services, which may process your data outside Singapore, help our staff review applications; our staff make every decision. These services may use your data only to serve us, and may not keep it or train AI on it. To ask a question, email [e-mail].

Please note that your application will be sent to and reviewed by the direct employer - Ley Choon Constructions and Engineering Pte Ltd