Administrative Assistant

HYPERSCAL SOLUTIONS PTE. LTD.; Singapore; Presencial; SGD 33.000 - 47.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Shuttle service from MRT stations to/‘

Company-provided lunch bus

14 days annual leave

Corporate Telecommunication Scheme

Medical Teleconsultation services

Medical benefits incl. dental and健康

PMBS Medisave contributions

Descripción de la vacante

Ley Choon Constructions and Engineering Pte Ltd is seeking a detail-oriented Administrative Assistant to support our project and site operations in Singapore. You will coordinate with site teams, monitor attendance and updates, maintain project records and assist with documentation and claims preparation.

The ideal candidate has a Diploma/ITE, 1–2 years in admin or project support, strong MS Office skills and the ability to manage multiple tasks in a fast-paced construction environment.

Formación

• Diploma, ITE or equivalent qualification, preferably in Business Administration, Engineering, Construction Management or a related field.
• 1-2 years of relevant experience in administrative, project coordination or project support roles.
• Basic understanding of project documentation, reporting and claims support processes.
• Good organizational and time-management skills with strong attention to detail.
• Good communication and coordination skills.
• Proficient in Microsoft Office applications, particularly Excel and Word.
• Basic computer skills and willingness to learn internal systems.
• Able to work independently, follow up proactively and manage multiple administrative tasks in a fast-paced project environment.

Responsabilidades

• Monitor and update daily attendance, site arrival times and work commencement times for site teams.
• Ensure site teams provide regular and timely updates on work progress.
• Monitor Operation Supervisors to ensure daily reports and required updates are submitted accurately and on time.
• Update daily work locations and work commencement details in the LTA Prompt System for the respective site teams.
• Follow up with site teams to ensure Daily Work Done Reports (DWDR) are submitted promptly.
• Accurately update and maintain DWDR records in the Taskhub System.
• Assist Project Engineers in preparing and organizing supporting documents for claims, including site records, correspondence, progress reports and manpower records.
• Submit cable detection requests and follow up with relevant parties on the status and approval process.
• Maintain systematic hardcopy and electronic filing of project correspondence, approvals, drawings, reports and other project records.
• Maintain accurate records of site activities, submissions, approvals and related project documentation.
• Follow up with site teams and supervisors on outstanding submissions and pending actions.
• Provide general administrative and coordination support for daily project and site operations.
• Perform any other administrative duties as assigned by the Project Engineer or Project Manager.

Conocimientos

Communication skills

Coordination

Organizational skills

Microsoft Office

Educación

Diploma/ITE or equivalent

Herramientas

Microsoft Excel

Microsoft Word

Descripción del empleo

Company Description

We are one of the largest one-stop Underground Utilities Infrastructure companies based in Singapore. We provide Underground Utilities Infrastructure construction and maintenance, sewer pipeline rehabilitation, road and airfield construction and maintenance as well as asphalt pre-mix production and construction waste recycling.

Responsibilities

We are looking for a detail-oriented and proactive Administrative Assistant to support our project and site operations. The role involves coordinating with site teams, monitoring daily attendance and work updates, maintaining project records, supporting documentation and claims preparation, and ensuring timely submission of reports and required information. The ideal candidate should be organized, responsible and comfortable working with multiple teams in a fast-paced construction environment.

• Monitor and update daily attendance, site arrival times and work commencement times for site teams.
• Ensure site teams provide regular and timely updates on work progress.
• Monitor Operation Supervisors to ensure daily reports and required updates are submitted accurately and on time.
• Update daily work locations and work commencement details in the LTA Prompt System for the respective site teams.
• Follow up with site teams to ensure Daily Work Done Reports (DWDR) are submitted promptly.
• Accurately update and maintain DWDR records in the Taskhub System.
• Assist Project Engineers in preparing and organizing supporting documents for claims, including site records, correspondence, progress reports and manpower records.
• Submit cable detection requests and follow up with relevant parties on the status and approval process.
• Maintain systematic hardcopy and electronic filing of project correspondence, approvals, drawings, reports and other project records.
• Maintain accurate records of site activities, submissions, approvals and related project documentation.
• Follow up with site teams and supervisors on outstanding submissions and pending actions.
• Provide general administrative and coordination support for daily project and site operations.
• Perform any other administrative duties as assigned by the Project Engineer or Project Manager.

Qualifications

• Diploma, ITE or equivalent qualification, preferably in Business Administration, Engineering, Construction Management or a related field.
• 1-2 years of relevant experience in administrative, project coordination or project support roles. Construction or engineering industry experience will be an advantage.
• Basic understanding of project documentation, reporting and claims support processes.
• Good organizational and time-management skills with strong attention to detail.
• Good communication and coordination skills.
• Proficient in Microsoft Office applications, particularly Excel and Word.
• Basic computer skills and willingness to learn internal systems.
• Able to work independently, follow up proactively and manage multiple administrative tasks in a fast-paced project environment.

Other Information

• Work Schedule: 5-day work week.
• Location: Office at No. 3 Sungei Kadut Drive, Singapore 729556 (North Singapore)

Employee Benefits

• Enjoy a company-provided shuttle for easy transportation available from Woodlands and Kranji MRT Stations to the office for your convenience
• Company-provided lunch bus for easy access to meals.
• 14 days of annual leave, with additional leave based on tenure.
• Exclusive sign-up benefits under our Corporate Telecommunication Scheme for personal plans.
• Access to Medical Teleconsultation services for quick, easy healthcare consultations.
• Comprehensive medical benefits including dental care and health screenings.
• Portable Medical Benefit Scheme (PMBS): Monthly contributions to your Medisave account for long-term healthcare security.

Why Join Us?

• Build the Future: Deliver high-impact civil engineering projects that transform communities
• Grow with Us: Opportunities for career progression and continuous skill development.
• Innovate & Solve: Tackle complex challenges with cutting-edge solutions.
• Collaborative Team: Work in a supportive, idea-driven environment.
• Legacy of Impact: Create tangible value through infrastructure that lasts.

Please note that your application will be sent to and reviewed by the direct employer - Ley Choon Constructions and Engineering Pte Ltd