Group Admin Manager

rcl feeder pte ltd; Singapore; On-site; SGD 60,000 - 90,000; Full time

Job summary

rcl feeder pte ltd is seeking an experienced Admin & Facilities Manager to lead the regional admin teams, oversee dispatch, pantry services, and act as standby duty officer under Head of Group HR and Admin.

You will coordinate office and apartment accommodations, manage leases and renovations, oversee safety compliance, and drive cost-saving initiatives while maintaining budget control across Singapore and regional locations.

Qualifications

• Diploma/Degree in Business Administration, Management, or a related field.
• Proven experience in administrative management, preferably within a multi-regional or logistics environment.
• Experience in facilities management.
• Strong knowledge of inventory and distribution management principles.
• Experience in implementing and managing organizational policies and procedures.
• Excellent communication and interpersonal skills, with the ability to work collaboratively across teams and regions.
• Analytical mindset with the ability to monitor trends and make data-driven decisions.

Responsibilities

• Manage and evaluate the admin team, oversee dispatch and pantry services, act as standby duty officer, and execute directives from the Head of Group HR and Admin.
• Liaise with building management (MCST) on premises upkeep and security systems.
• Handle accommodation arrangements for overseas staff.
• Oversee regional office lease renewals, new office setups, reinstatement works, and office renovations.
• Manage office and apartment parking permits and conduct quarterly checks on company apartments.
• Prepare and review monthly administrative cost reports, including utilities, postage, and copy charges.
• Review and manage recovery claims with principals to ensure accuracy.
• Work with stakeholders to develop and monitor annual admin budgets and monthly expenses for Singapore operations and regional locations.
• Propose and implement process improvements and cost-saving initiatives across regions, ensuring all costs remain within the regional budget.
• Liaise with regional offices and facilitate HQ-regional communication to support and coordinate group administrative initiatives, projects, and process improvements, ensuring smooth implementation and follow-up.
• Track project timelines, administrative deliverables, and resource requirements for group-wide or regional admin projects.
• Coordinate and compile all necessary data and content for the annual corporate calendar.
• Ensure compliance with group policies and consistency in corporate branding across all materials.
• Support cross-functional collaboration involving Admin, HR, IT, and Facilities for special projects or office setups.
• Ensure compliance with fire safety regulations, renewal of electrical licenses, and maintenance of security systems.
• Partner with HR Team to implement engagement initiatives and events that promote an inclusive culture, collaboration, and employee well-being across departments.

Skills

Team management

Facilities management

Budget management

Stakeholder liaison

Policy implementation

Communication

Data analysis

Education

Diploma/degree in Business Administration or related

Tools

MS Office

Excel

Job description

Job Responsibilities

Team & Staff Management

• Manage and evaluate the admin team, oversee dispatch and pantry services, act as standby duty officer, and execute directives from the Head of Group HR and Admin.

Office & Facilities Management

• Liaise with building management (MCST) on premises upkeep and security systems.

• Handle accommodation arrangements for overseas staff.

• Oversee regional office lease renewals, new office setups, reinstatement works, and office renovations.

• Manage office and apartment parking permits and conduct quarterly checks on company apartments.

Financial & Budget Management

• Prepare and review monthly administrative cost reports, including utilities, postage, and copy charges.

• Review and manage recovery claims with principals to ensure accuracy.

• Work with stakeholders to develop and monitor annual admin budgets and monthly expenses for Singapore operations and regional locations.

• Propose and implement process improvements and cost-saving initiatives across regions, ensuring all costs remain within the regional budget.

Project Liaison & Corporate Materials Management

• Liaise with regional offices and facilitate HQ-regional communication to support and coordinate group administrative initiatives, projects, and process improvements, ensuring smooth implementation and follow-up.

• Track project timelines, administrative deliverables, and resource requirements for group-wide or regional admin projects.

• Coordinate and compile all necessary data and content for the annual corporate calendar.

• Ensure compliance with group policies and consistency in corporate branding across all materials.

• Support cross-functional collaboration involving Admin, HR, IT, and Facilities for special projects or office setups.

Compliance & Safety

• Ensure compliance with fire safety regulations, renewal of electrical licenses, and maintenance of security systems.

Staff Engagement

• Partner with HR Team to implement engagement initiatives and events that promote an inclusive culture, collaboration, and employee well-being across departments.

Requirements

• Diploma/Degree in Business Administration, Management, or a related field.

• Proven experience in administrative management, preferably within a multi-regional or logistics environment.

• Experience in facilities management.

• Strong knowledge of inventory and distribution management principles.

• Experience in implementing and managing organizational policies and procedures.

• Excellent communication and interpersonal skills, with the ability to work collaboratively across teams and regions.

• Analytical mindset with the ability to monitor trends and make data-driven decisions.