Admin & Operations Coordinator — Employment Agency (5 days)

OSCAR MAIDS PTE. LTD.; Singapore; On-site; SGD 32,000 - 46,000; Full time

Benefits offered by this job

Competitive salary

Training provided

5 days week

Supportive environment

Career progression

Job summary

OSCAR MAIDS PTE. LTD. is seeking a responsible, organised Sales Coordinator to join our team in Singapore. This role provides administrative support for daily maid agency operations and assists with MDW Work Permit processes and documentation.

No maid agency experience is required as training and guidance will be provided. You will handle data entry, documents, contracts, scheduling, and communications with employers and helpers, contributing to smooth office operations.

Qualifications

• Minimum GCE O/N Level, Nitec or equivalent.
• Basic computer knowledge, including Word and Excel.
• Able to communicate in English.
• Organised and attentive to details.
• Responsible and able to follow up on tasks.
• Positive attitude and willing to learn.
• Able to work independently as well as part of a team.
• Maid agency / employment agency experience is an advantage but not required.

Responsibilities

• Provide administrative support for daily maid agency operations
• Prepare, check and organise documents for MDW applications
• Assist with Work Permit applications, renewals, transfers and cancellations
• Handle data entry and update customer/helper records
• Prepare employment contracts, forms and other required documents
• Monitor application status and follow up on outstanding documents
• Liaise with employers, helpers and relevant parties when required
• Assist with scheduling of appointments, medical examinations and other arrangements
• Answer phone calls and WhatsApp enquiries when required
• Filing, scanning and maintaining proper documentation
• Support EA Personnel and management with daily administrative duties
• Perform other general office and administrative tasks

Skills

Administrative coordination

Attention to detail

Communication in English

Data entry

Time management

Education

GCE O/N Level or equivalent

Nitec or equivalent

Tools

Microsoft Word

Microsoft Excel

Job description

OSCAR MAIDS PTE. LTD. is seeking a responsible, organised Sales Coordinator to join our team in Singapore. This role provides administrative support for daily maid agency operations and assists with MDW Work Permit processes and documentation.

No maid agency experience is required as training and guidance will be provided. You will handle data entry, documents, contracts, scheduling, and communications with employers and helpers, contributing to smooth office operations.