Admin Manager

FUSION PROCESS ENGINEERING PTE. LTD.; Singapore; On-site; SGD 42,000 - 62,000; Full time

Job summary

Fusion Process Engineering PTE. LTD. is seeking an Administrative Manager to oversee daily admin operations, office management, facilities, and support services. The role leads admin staff, develops policies to streamline workflows, coordinates tasks, and ensures compliance.

You will optimize systems, support senior management with scheduling and reports, manage budgets, and collaborate across departments to drive efficiency.

Responsibilities

• Oversee day-to-day administrative operations including office management, facilities, and admin support.
• Develop and implement policies and procedures to streamline workflows and boost efficiency.
• Supervise administrative staff: hiring, training, coaching, and performance management.
• Coordinate and prioritize tasks and projects for timely completion and service delivery.
• Manage office facilities and resources: space planning, maintenance, and supplies inventory.
• Ensure compliance with company policies and regulatory requirements in all admin activities.
• Build and maintain relationships with external vendors, service providers, and stakeholders.
• Implement and maintain admin systems and technologies for efficient operations and records.
• Provide admin support to senior management: scheduling, reports, and correspondence management.
• Coordinate travel arrangements, accommodations, and logistics for staff and executives.
• Manage budgets, expenses, and financial records for administrative operations.
• Collaborate with other departments on cross-functional initiatives needing admin help.
• Stay updated on industry trends, best practices, and admin tech.
• Foster a positive, productive admin team environment; promote teamwork and development.
• Handle confidential information with discretion and integrity, maintaining privacy.

Job description

We are seeking a capable Administrative Manager to oversee the administrative functions of our company and ensure smooth and efficient operations. The ideal candidate will have strong leadership skills, excellent organizational abilities, and a commitment to delivering high-quality administrative support.

Oversee and manage the day-to-day administrative operations of the company, including office management, facilities, and administrative support services.

Develop and implement administrative policies, procedures, and best practices to streamline workflows and improve efficiency.

Supervise and lead administrative staff, including hiring, training, coaching, and performance management.

Coordinate and prioritize administrative tasks and projects, ensuring timely completion and delivery of services.

Manage office facilities and resources, including space planning, equipment maintenance, and supplies inventory.

Ensure compliance with company policies and regulatory requirements in all administrative activities.

Develop and maintain relationships with external vendors, service providers, and stakeholders to support administrative needs.

Implement and maintain administrative systems and technologies to support efficient operations and information management.

Provide administrative support to senior management, including scheduling meetings, preparing reports, and managing correspondence.

Coordinate travel arrangements, accommodations, and logistics for staff and executives as needed.

Manage budgets, expenses, and financial records for administrative operations, ensuring cost-effectiveness and accountability.

Collaborate with other departments to support cross-functional initiatives and projects that require administrative assistance.

Stay updated on industry trends, best practices, and emerging technologies in administrative management.

Foster a positive and productive work environment within the administrative team, promoting teamwork, communication, and professional development.

Handle confidential and sensitive information with discretion and integrity, maintaining confidentiality and privacy at all times.