Admin, HR & Finance Assistant

COMMSWAVE PTE. LTD.; Singapore; On-site; SGD 28,000 - 47,000; Full time

Job summary

COMMSWAVE PTE. LTD. in Singapore seeks an Administrative, HR and Finance Support to assist daily office operations, employee records and financial documentation for a SATCOM company. You will work closely with management, engineering and production teams to keep processes organised and accurate.

The role covers administration, HR coordination, payroll inputs and basic bookkeeping, with opportunities to contribute to purchasing, procurement and vendor management in a small engineering environment.

Qualifications

• Minimum 1–3 years of relevant administrative, HR or accounts support experience; fresh graduates may be considered.
• Proficiency in bookkeeping, invoicing, accounts payable and accounts receivable basics.
• Proficient with MS Office software and standard business documents.

Responsibilities

• Provide administrative, HR and finance support to keep daily operations and records accurate.
• Coordinate meetings, travel, accommodation and staff expense claims; liaise with suppliers and service providers.

Skills

Office administration

HR support

Financial administration

Communication

Confidentiality

Multitasking

English proficiency

Education

Nitec or Higher Nitec or Diploma in Business Administration/HR/Accounting/Finance

Tools

Microsoft Excel

Microsoft Word

Outlook

Job description

Role Overview

Provide administrative, human resources and finance support for a satellite communications (SATCOM) company. Work closely with management, engineering and production teams to keep daily office operations, employee records and financial documentation organised and accurate.

Key Responsibilities

Administration & Operations

• Manage office supplies, filing, correspondence and general administrative matters.
• Coordinate meetings, travel arrangements, accommodation and staff expense claims.
• Liaise with suppliers, contractors, building management and service providers.
• Prepare quotations, purchase orders, delivery orders and other business documents.
• Support purchasing, shipment arrangements and tracking of equipment deliveries and returns.
• Maintain company records, asset registers and document filing systems.

Human Resources Support

• Coordinate job advertisements, interview scheduling and candidate communications.
• Prepare employment documentation using approved templates and maintain confidential employee records.
• Assist with employee onboarding, orientation and exit clearance.
• Track attendance, leave, overtime and other payroll inputs.
• Support payroll preparation and coordinate with the appointed payroll provider or accountant.
• Assist with work pass administration, staff training records and HR submissions under management’s guidance.

Finance & Accounts Support

• Prepare customer invoices and track receivables, payment due dates and collections.
• Check supplier invoices against purchase orders and delivery records.
• Prepare payment requests and supporting documents for management approval.
• Maintain petty cash records and process approved expense claims.
• Enter financial transactions and assist with bank reconciliations and monthly account schedules.
• Organise records for the external accountant, audit and tax submissions.
• Assist with tracking project expenses, procurement costs and departmental budgets.

Requirements

• Nitec, Higher Nitec or Diploma in Business Administration, Human Resources, Accounting, Finance or a related discipline.
• Preferably 1–3 years of relevant administrative, HR or accounts support experience. Fresh graduates with relevant training may also be considered.
• Basic understanding of bookkeeping, invoicing, accounts payable and accounts receivable.
• Proficient in Microsoft Excel, Word and Outlook.
• Good organisational skills, attention to detail and ability to manage multiple deadlines.
• Able to handle confidential employee and financial information professionally.
• Good written and spoken English, with clear communication and interpersonal skills.
• Responsible, proactive and comfortable supporting a small engineering and production team.
• SATCOM technical knowledge is not required; willingness to learn the company’s products and workflows is essential.

Added Advantages

• Experience in an engineering, manufacturing, telecommunications or technology company.
• Familiarity with accounting software such as Xero, QuickBooks or MYOB.
• Familiarity with Singapore payroll administration, CPF, leave records and work pass processes.
• Experience supporting GST documentation, import/export shipments or procurement.
• Mandarin communication skills to liaise with Chinese-speaking suppliers and colleagues, where required.