Admin Executive - up to $3,400 base + PB - South

TYSON JAY MANAGEMENT PTE. LTD.; Singapore; On-site; SGD 42,000 - 64,000; Full time

Job summary

Tyson Jay Management Pte Ltd is seeking a detail-oriented Personal Assistant/Administrative Specialist to support executives with calendar management, correspondence and document preparation. You will handle insurance administration and maintain client records, delivering professional service to VIP clients.

The successful candidate will be proficient with Word, Excel and PowerPoint, capable of basic bookkeeping, and comfortable handling confidential information with discretion.

Qualifications

• Experience in insurance administration or financial services is advantageous.
• Proficient with Microsoft Word, Excel and PowerPoint; basic bookkeeping knowledge.
• Organised, detail-oriented, and able to handle confidential information responsibly.
• Strong interpersonal and service skills; able to support senior-level or VIP clients professionally.

Responsibilities

• Provide day-to-day personal assistant and administrative support, including managing appointments, meetings, schedules and correspondence.
• Handle insurance administration including policy servicing, documentation, data entry, filing and maintenance of customer records.
• Assist with client enquiries, follow-ups and retrieval of policy information as required.
• Provide professional administrative support to clients, including HNW and VIP customers, maintaining high service standards.
• Prepare documents, spreadsheets, presentations and other materials using Microsoft Office applications.
• Handle confidential client, financial and personal information with discretion and care.
• Support basic bookkeeping and maintenance of relevant records.
• Assist with general office administration and ad hoc matters.

Skills

Organised

Detail-oriented

Interpersonal skills

Independent worker

Tools

Microsoft Word

Excel

PowerPoint

Basic bookkeeping

Job description

Responsibilities

• Provide day-to-day personal assistant and administrative support, including managing appointments, meetings, schedules and correspondence
• Handle insurance administration including policy servicing, documentation, data entry, filing and maintenance of customer records
• Assist with client enquiries, follow-ups and preparation or retrieval of policy information when required
• Provide professional administrative support to clients, including HNW and VIP customers, while maintaining a high standard of service
• Prepare documents, spreadsheets, presentations and other administrative materials using Microsoft Office applications
• Handle confidential client, financial and personal information with appropriate discretion and care
• Support basic bookkeeping, accounting administration and maintenance of relevant records
• Assist with general office administration, event preparation and other ad hoc matters when required

Requirements

• Experience in insurance administration, financial services, PA/EA support or a similar administrative position will be advantageous
• Proficient in Microsoft Word, Excel and PowerPoint, with basic bookkeeping or accounting knowledge
• Organised, detail-oriented and dependable, with the ability to manage confidential information responsibly
• Strong interpersonal and service skills with the ability to work independently and support senior-level or VIP clients professionally

Candidates seeking a stable, long-term administrative career are welcome to apply, with no requirement to undertake insurance sales or prospecting

Tyson Jay Management Pte Ltd | EA Licence No.: 24C2479

Ivan Lim | EA Personnel No.: R1109856