Admin Executive (Aviation)

People Advantage Pte Ltd; Singapore; On-site; SGD 31,000 - 47,000; Full time

Job summary

People Advantage Pte Ltd in Singapore is seeking a diligent records and administration specialist to support air traffic management operations. You will coordinate staff deployment, maintain confidential records, and prepare transcripts and reports.

The role requires meticulous attention to detail, excellent organisation, and ability to work with audio/video systems and office software; candidates with aviation operations experience will have an advantage.

Qualifications

• Trained in any discipline; aviation operations or records management experience is advantageous.
• Meticulous with strong attention to detail when handling official records.
• Good listening and transcription skills for recorded communications.
• Comfortable with audio, video, and surveillance playback systems or willing to learn.
• Able to manage confidential and security-sensitive information with professionalism.
• Strong organisational skills and ability to manage multiple tasks to meet timelines.
• Self-motivated, able to work independently or in a team.

Responsibilities

• Coordinate manpower activation and staff deployment to support operational requirements.
• Manage requests for operational records, communication logs and related data for authorised reviews and investigations.
• Prepare accurate transcripts from recorded communications to support reporting and operational assessments.
• Support retrieval, playback and presentation of audio, radar and video records for training, review and analysis activities.
• Assist in producing situational awareness materials and operational references based on aviation notices and relevant data.
• Maintain accuracy, integrity and confidentiality of operational information per guidelines.
• Organise and manage record-keeping systems for proper storage, tracking and retrieval of documentation.
• Prepare internal communications, notices and administrative correspondences for operational teams.
• Liaise with internal stakeholders to fulfil information and documentation requests.
• Compile reports, statistics and operational data to support management reporting and decision-making.
• Participate in process improvement initiatives to enhance administrative efficiency and operational support functions.
• Perform other operational support duties within the Air Traffic Management environment.

Skills

Attention to detail

Record management

Transcription

Data handling

Microsoft Office

Team collaboration

Communication

Education

General education/training

Tools

MS Office

Audio/Video playback systems

Job description

Key Responsibilities

• Coordinate manpower activation and staff deployment arrangements to support operational requirements.


• Manage requests for operational records, communication logs and related data for authorised reviews and investigations.


• Prepare accurate transcripts from recorded communications to support reporting and operational assessments.


• Support the retrieval, playback and presentation of audio, radar and video records for training, review and analysis activities.


• Assist in producing situational awareness materials and operational references based on aviation notices and relevant data.


• Maintain the accuracy, integrity and confidentiality of operational information in accordance with established guidelines.


• Organise and manage record-keeping systems to ensure proper storage, tracking and retrieval of documentation.


• Prepare internal communications, notices and administrative correspondences for operational teams.


• Liaise with internal stakeholders to facilitate timely fulfilment of operational information and documentation requests.


• Compile reports, statistics and operational data to support management reporting and decision-making.


• Participate in process improvement initiatives to enhance administrative efficiency and operational support functions.


• Perform other operational support duties as assigned within the Air Traffic Management environment.

Requirements

• Trained in any discipline. Candidates with relevant working experience in aviation operations, operations support, records management, administration or related fields will have an advantage.


• Meticulous with strong attention to detail, particularly when handling operational information and preparing official records.


• Good listening skills with the ability to accurately transcribe recorded voice communications.


• Comfortable working with audio, video and surveillance playback systems, or willing to learn operational systems and applications.


• Able to handle confidential and security-sensitive information with professionalism and discretion.


• Good organisational skills and able to manage multiple tasks while meeting operational timelines.


• Resourceful, self-motivated and able to work independently as well as in a team environment.


• Proficient in Microsoft Office applications. Willing to support operational requirements and perform duties in a dynamic aviation environment.