Admin Executive

INNERGY CONSULTING PTE. LTD.; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A consulting firm in Singapore is seeking an Administrative Executive to support office operations and manage the Managing Director's calendar. The ideal candidate is proactive and detail-oriented, with strong communication skills and a diploma or bachelor's degree. Responsibilities include preparing reports, coordinating meetings, and organizing office documentation. This role requires at least two years of relevant experience, excellent time management, and the ability to handle confidential information with discretion.

Qualifications

• At least 2 years of experience in office administration or management support.
• Ability to handle confidential information with discretion.
• Flexibility in handling multiple priorities.

Responsibilities

• Prepare reports, presentations, and coordinate management meetings.
• Manage the Managing Director's calendar and travel arrangements.
• Organize and maintain confidential files and office documentation.
• Contribute to planning and organization of social and CSR activities.

Skills

Strong organizational skills

Communication skills

Detail-oriented

Proactive mindset

Time management

Education

Diploma or Bachelor's degree

Job description

We are seeking for an Administrative Executive who will play an important role in supporting the efficient running of the office and day-to-day operations. This position acts as a liaison between global departments, internal staff, external agencies, and the general public. The ideal candidate is proactive, detail-oriented, and demonstrates strong organizational and communication skills in a professional and approachable manner.

Key Responsibilities

• Uphold safety and environmental protection as fundamental values in all activities.

Administrative Support

• Prepare reports, presentations, meeting agendas, and coordinate Board and management meetings, working closely with multiple departments to consolidate required materials
• Manage the Managing Directors calendar, schedule meetings, coordinate travel arrangements, and process expense reports
• Oversee calendars for internal and external meetings, resolving scheduling conflicts promptly.
• Organize and maintain confidential files, records, and office documentation.

Event Coordination

• Contribute to the office social committee, assisting in the planning and organization of social and CSR activities

Requirements

• Diploma or Bachelors degree with at least 2 years of experience in office administration or management support
• Proven ability to handle confidential information with discretion.
• Strong time management, interpersonal skills, and flexibility in handling multiple priorities.
• Highly organized with excellent attention to detail and ability to multitask effectively.
• Consistently monitors work to ensure high standards of accuracy and quality.
• Team-oriented with strong communication and interpersonal skills.
• Self-starter with a proactive mindset and willingness to take on additional responsibilities in support of the team.

To apply, please send your cv to [e-mail]. We regret that only shortlisted candidates will be notified. Thank you for your understanding!