Admin Cum Technical Executive

Wyndham Singapore Hotel; Singapore; On-site; SGD 39,000 - 56,000; Full time

Job summary

Wyndham Singapore Hotel seeks a proactive Admin cum Technical Executive to support the Engineering department's day-to-day operations. You will manage maintenance tracking, monitor room conditions, record defects, and coordinate with engineering, housekeeping and contractors to ensure timely resolution.

The role requires attention to detail, strong organization and the ability to follow up on service requests, with the goal of keeping facilities compliant and well-maintained.

Qualifications

• At least 3 years of relevant experience in hotel engineering or technical administration.
• Diploma in Engineering, Administrative, Facilities Management or related discipline.
• Basic knowledge of HVAC, electrical, plumbing, and fire protection systems.
• Proficient in Microsoft Office, especially Excel, with experience in maintenance tracking and reporting.
• Familiarity with maintenance management system or work order system such as NGB will be an advantage.
• Strong organizational, coordination, and follow up skills, with good attention to detail.
• Good communication and interpersonal skills to coordinate with internal departments, contractors and external service providers.
• Self-motivated, systematic and able to work independently in a fast-paced environment.

Responsibilities

• Track and monitor preventive maintenance progress against planned schedules.
• Monitor guest rooms defects such as wallpaper damage, water leakage, plumbing issues, and other maintenance concerns through the NGB system and departmental Excel sheets.
• Record, update and follow up on maintenance requests from reporting through rectification and closure.
• Coordinate with Engineering, Housekeeping, Front Office, contractors and service providers to follow up on outstanding defects and progress.
• Follow up on contractors' progress, quotations, PRNs, purchases, service contracts, and equipment replacement works.
• Monitor statutory inspection schedules, license renewals, audit findings, and safety-related corrective actions.
• Assist in tracking spare parts inventory, maintenance expenditure and departmental budget records.
• Prepare regular reports on PM completion, outstanding maintenance works, room defects and other Engineering activities for management review.
• Ensure maintenance documents are accurate, organized and readily available for audits and compliance requirements.
• Provide day-to-day administrative and coordination support to the Chief Engineer and team.

Skills

Strong organizational

Coordination

Attention to detail

Communication skills

Independent worker

Education

Diploma in Engineering, Administrative, Facilities Management or related discipline

Tools

Microsoft Office (Excel)

NGB maintenance system

Job description

We are looking for a proactive, organized and detail-oriented Admin cum Technical Executive to support the day-to-day operations of our Engineering department. This role focuses on maintenance tracking, room condition monitoring, administrative coordination to follow up and ensure all the maintenance activities, defects, service requests are properly recorded, monitored and resolved in a timely basis.

Job Responsibilities:

• Track and monitor preventive maintenance (PM) progress against planned schedules, following up on incomplete, overdue and outstanding maintenance activities.
• Track and monitor guest rooms defects such as damaged wallpaper, water leakage, plumbing issues and other maintenance concerns through the NGB system and departmental Excel control sheets.
• Record, update and follow up on maintenance requests, work orders, room detects from reporting through rectification and closure.
• Coordinate with Engineering, Housekeeping, Front Office, contractors and service provides to follow up on outstanding defects, repair works and rectification progress
• Follow up on contractors' work progress, quotations, purchase requisitions (PRNs), purchases, service contracts, and equipment replacement works.
• Monitor statutory inspection schedules, license renewals, audit findings, and safety-related corrective actions to ensure timely follow up.
• Assist in tracking spare parts inventory, maintenance expenditure and departmental budget records
• Prepare regular reports on PM completion, outstanding maintenance works, room defects and other Engineering activities for management review.
• Ensure maintenance documents are accurate, organized and readily available for audits and compliance requirements
• Provide day-to-day administrative and coordination support to the Chief Engineer and team.

Pre-requisitions:

• Diploma in Engineer, Administrative, facilities Management or a related discipline
• At least 3 years of relevant experience in hotel engineering or technical administration field
• Basic knowledge of HVAC, electrical, plumbing, fire protection system
• Proficient in Microsoft Office, particularly Excel, with experience in maintenance tracking and reporting
• Familiarity with maintenance management system or work order system such as NGB will be an advantage
• Strong organizational, coordination, and follow up skills, with good attention to detail
• Good communication and interpersonal skills to coordination with internal departments, contractors and external service providers
• Self-motivated, systematic and able to work independently in a fast-paced environment.