Admin Cum Account Assistant

CAGA CONSULTANTS PTE. LTD.; Singapore; On-site; SGD 33,000 - 47,000; Full time

Job summary

CAGA Consultants Pte. Ltd seeks a detail‑oriented administrative assistant to support office operations in Singapore.

You will manage filing systems, handle mail and visitors, keep staff records, and assist with meetings, reports, and presentations to help management make informed decisions. You will coordinate events and logistics, record financial transactions, assist with monthly reports and GST/sales filings, and liaise with auditors to ensure audit readiness.

Responsibilities

• Organize and maintain filing systems, document control, and track office supplies to ensure efficient office operations
• Manage incoming mails, calls, and visitors to facilitate smooth communication and reception
• Maintain accurate staff records, contracts, invoices, and company files to support compliance and reporting
• Assist management in preparing meeting materials, reports, and presentations to enhance decision‑making
• Coordinate company events, deliveries, and logistics to ensure timely and successful execution
• Record daily financial transactions, invoices, payments, and receipts to maintain accurate bookkeeping
• Support preparation of monthly reports, petty cash management, and GST/sales reports for financial oversight
• Liaise with auditors and internal departments to resolve account matters and ensure audit readiness

Job description

Company Overview

Civil and Geotechnical Associates was established in 2012 and CAGA Consultants Pte. Ltd took over in 2016. The company provides civil, geotechnical, and structural engineering consulting services for residential, institutional, and infrastructure projects in Singapore.

Job Summary

Support office operations by managing administrative tasks, maintaining accurate records, assisting management with meetings and reports, coordinating events and logistics, handling bookkeeping, and liaising with auditors and departments for account matters.

Responsibilities

• Organize and maintain filing systems, document control, and track office supplies to ensure efficient office operations
• Manage incoming mails, calls, and visitors to facilitate smooth communication and reception
• Maintain accurate staff records, contracts, invoices, and company files to support compliance and reporting
• Assist management in preparing meeting materials, reports, and presentations to enhance decision‑making
• Coordinate company events, deliveries, and logistics to ensure timely and successful execution
• Record daily financial transactions, invoices, payments, and receipts to maintain accurate bookkeeping
• Support preparation of monthly reports, petty cash management, and GST/sales reports for financial oversight
• Liaise with auditors and internal departments to resolve account matters and ensure audit readiness