Admin Coordinator

Amgen; Singapore; On-site; SGD 45,000 - 60,000; Full time

Benefits offered by this job

Career growth

Inclusive culture

Total rewards

Job summary

Amgen Singapore is seeking an Administrative Coordinator to support Directors and teams within Strategic Partnerships, Planning & Operations. The role requires strong calendar, travel and meeting coordination across time zones, plus proficiency with MS Office, SharePoint, SAP and LMS.

The ideal candidate is highly organized, proactive, with 4+ years of admin experience and the ability to work in a fast-paced, collaborative environment across Singapore and international partners.

Qualifications

• Associate degree with 2 years admin experience OR high school with 4 years admin experience.
• Excellent MS Office skills and experience with SharePoint, SAP, and LMS.
• Strong written, verbal and presentation skills.
• Experience supporting large cross-functional teams and remote staff.
• Proactive, organized, and able to work in fast-paced environments.

Responsibilities

• Manage calendars and schedule meetings across time zones.
• Handle admin tasks, invoices, travel logistics, and events.
• Coordinate invoicing, purchase orders, and expense reports.
• Arrange local and international travel and meeting logistics.
• Prepare agendas and take meeting minutes.

Skills

Administrative experience

Calendar management

Travel logistics

Expense reporting

Cross-functional teamwork

Education

Associate degree

High School diploma

Tools

Excel

PowerPoint

Word

SharePoint

SAP

Learning Management System

Job description

Live

What you will do

Amgen is one of the world’s leading independent biotechnology companies. For over 4 decades, Amgen has pioneered biotechnology breakthroughs, to bring state-of-the-art medicines from laboratory to the patient. Amgen has not only discovered and developed innovative human therapeutics, but has invested in cutting edge manufacturing capability and support services to deliver these exciting therapies to medical teams around the world. Japan and Asia Pacific (JAPAC) is the fastest growing region in Amgen. Now we are hiring an Admin Coordinator in Singapore.

Live

What you will do

Accountabilities

The Administrative Coordinator (AC) will be primarily responsible for complex administrative support activities, supporting Directors and other staff. The role of the Administrative Coordinator is to perform a variety of complex administrative support activities; to assist in report generation as requested; to facilitate tracking of deliverables and timelines as directed; and to manage the coordination of meeting logistics, minutes and other duties as assigned. This position will sit within the Strategic Partnerships, Planning & Operations team which is a fast-paced, dynamic environment with a professional yet highly collegial atmosphere. The team works on multiple deliverables, often with quick turnaround while maintaining its sense of humor.

Responsibilities

• Managing individual and team calendars and scheduling meetings (Outlook) including across multiple time zones
• In charge of admin tasks, invoices, calendar management, travel, logistics, organizing events (mostly internally)
• Coordinate functional processes such as invoicing & purchase orders
• Coordinate local and international travel arrangements & preparing expense reports
• Performing administrative duties as assigned – maintaining distribution, contact and personnel lists
• Managing departmental administrative files
• Managing and coordinating department communications
• Coordinating mailings and courier/deliveries
• Managing the administrative aspects of relationships with outside experts and vendors
• Coordinating local and international meetings: arrange travel, meeting arrangements, visitor accommodations
• Organizing meeting rooms, including logistics, catering and equipment needs
• Preparing agendas and taking action items as required
• Organize and facilitate large on/offsite meetings including logistics (Guest Speaker presentations and other various meetings)
• Assisting with special projects as requested by Executive Directors and others within group
• Update and maintain all dues, memberships, subscriptions, etc.
• Initiating/facilitating Cross-Functional team meetings and take meeting minutes
• Timely Registration for conferences, congresses, seminars, and internal meetings
• Participating in department project teams
• Provide backup support to additional department ACs

Win

What we expect of you

Basic Qualifications

Associate degree and 2 years of administrative experience OR

High School diploma/GED and 4 years of administrative experience

Preferred Qualifications

• Helpful, can-do attitude with a solution-oriented approach
• Experienced and proficient with all current Amgen technologies and platforms
• Polite and personable 'Team Player'
• Amgen experience and 5+ years of experience in an administrative support role supporting large teams at different levels
• Excellent written, verbal and presentation skills in communicating key business and critical information
• Advanced knowledge of MS Excel, PowerPoint, and Word (i.e. work processing, presentations, and spreadsheet skills) as well as SharePoint, SAP, and the Learning Management System at Amgen
• Experience providing administrative support to remote staff
• Highly organized individual who enjoys problem solving and interacting with multiple cross-functional team members
• Strategic thinker who likes to "think ahead" and anticipate solutions to logistical issues
• Ability to work in a fast paced, deadline driven environment
• Discretion in dealing with propriety information

Thrive

What you can expect of us

As we work to develop treatments that take care of others, so we work to care for our teammates’ professional and personal growth and well-being.

• Vast opportunities to learn and move up and across our global organization
• Diverse and inclusive community of belonging, where teammates are empowered to bring ideas to the table and act
• Generous Total Rewards Plan comprising health, finance and wealth, work/life balance, and career benefits