Admin Coordinator

Amgen Foundation, Inc.; Singapore; On-site; SGD 36,000 - 54,000; Full time

Job summary

Amgen Singapore is seeking an Administrative Coordinator to support Directors and staff with complex administrative tasks across multiple time zones. You will manage calendars, travel, invoicing, and meeting logistics while maintaining files and communications.

The role sits in Strategic Partnerships, Planning & Operations and requires a proactive, organized professional with strong MS Office skills and experience supporting remote teams.

Qualifications

• Associate degree and 2 years of administrative experience
• High School diploma/GED and 4 years of administrative experience
• Strong MS Excel, PowerPoint and Word skills
• Experience supporting large multi-level teams
• Excellent written, verbal and presentation skills
• Experience supporting remote staff
• Discretion with propriety information

Responsibilities

• Managing calendars and scheduling across time zones
• In charge of admin tasks, invoices, calendar management, travel and events
• Coordinate invoicing and purchase orders
• Coordinate local and international travel and expense reports
• Maintain distribution, contact and personnel lists
• Manage departmental administrative files and communications
• Coordinate meetings, minutes and cross-functional sessions
• Provide backup support to other Administrative Coordinators
• Timely registration for conferences and internal meetings

Skills

Can-do attitude

Team player

Remote staff experience

Discretion

Problem solving

Organizational skills

Communication skills

MS Excel

PowerPoint

Word

SharePoint

SAP

Learning Management System

Education

Associate degree

High School diploma/GED

Tools

SharePoint

SAP

Learning Management System

Job description

Live

Whatyouwilldo

Amgen is one of the world’sleading independent biotechnology companies. For over 4 decades, Amgen has pioneered biotechnology breakthroughs,to bringstate-of-the-artmedicines fromlaboratoryto the patient.Amgenhasnotonlydiscoveredanddevelopedinnovativehumantherapeutics,buthasinvested incutting edgemanufacturing capability and support services to deliver these exciting therapies to medical teams around the world. Japan and Asia Pacific (JAPAC)isthe fastest growing region in Amgen. Now we are hiring an Admin CoordinatorinSingapore.

Accountabilities

The Administrative Coordinator (AC) will be primarily responsible for complex administrative support activities, supporting Directors and other staff. The role of the Administrative Coordinator is to perform a variety of complex administrative support activities; to assist in report generation as requested; to facilitate tracking of deliverables and timelines as directed; and to manage the coordination of meeting logistics, minutes and other duties as assigned. This position will sit within the Strategic Partnerships, Planning & Operations teamwhich is a fast-paced, dynamic environment with a professional yet highly collegial atmosphere. The team works on multiple deliverables, often with quick turnaround while maintaining its sense of humor.

Responsibilities:

• Managing individual and team calendars and scheduling meetings (Outlook) including across multiple time zones

In charge of admin tasks, invoices, calendar management, travel, logistics, organizing events (mostly internally)

• Coordinate functional processes such as invoicing &purchase orders
• Coordinate local and international travel arrangements & preparing expense reports
• Performing administrative duties as assigned - maintaining distribution, contact and personnel lists
• Managing departmental administrative files
• Manage and coordinate department communications
• Coordinating mailings and courier/deliveries
• Managing the administrative aspects of relationships with outside experts and vendors
• Coordinating local and international meetings: arrange travel, meeting arrangements, visitor accommodations
• Organizing meeting rooms, including logistics, catering and equipment needs
• Preparing agendas and taking action items as required
• Organize and facilitate large on/offsite meetings including logistics (Guest Speaker presentations and other various meetings)
• Assisting with special projects as requested by Executive Directors and others within group
• Update and maintain all dues, memberships, subscriptions, etc.
• Initiating/facilitating Cross-Functional team meetings and take meeting minutes
• Participating in department project teams
• Provide backup support to additional department ACs
• Timely Registration for conferences, congresses, seminars, and internal meetings

Whatweexpectofyou

Basic Qualifications

Associate degree and 2 years of administrative experience OR

High School diploma/GED and 4 years of administrative experience

Preferred Qualifications

• Helpful, can-do attitude with a solution-oriented approach
• Experienced and proficient with all current Amgen technologies and platforms
• Polite and personable ‘Team Player’
• Amgen experience and 5+ years of experience in an administrative support role supporting large teams at different levels
• Excellent written, verbal and presentation skills in communicating key business and critical information
• Advanced knowledge of MS Excel, PowerPoint, and Word (i.e. work processing, presentations, and spreadsheet skills) as well as SharePoint, SAP, and the Learning Management System at Amgen
• Experience providing administrative support to remote staff
• Highly organized individual who enjoys problem solving and interacting with multiple cross-functional team members
• Strategic thinker who likes to “think ahead” and anticipate solutions to logistical issues
• Ability to work in a fast paced, deadline driven environment
• Discretion in dealing with propriety information

Whatyoucanexpectofus

Asweworktodeveloptreatmentsthattakecareofothers,soweworktocareforourteammates’professional

andpersonalgrowthandwell-being.

• Vastopportunitiestolearnandmoveupandacrossourglobalorganization
• Diverseandinclusivecommunityofbelonging,whereteammatesareempoweredtobringideasto the table and act
• GenerousTotalRewardsPlancomprisinghealth,financeandwealth,work/lifebalance,andcareerbenefits