Admin Assistant

EVERICH MARKET PLACE PTE. LTD.; Singapore; On-site; SGD 36,000 - 48,000; Full time

Job summary

EVERICH MARKET PLACE PTE. LTD. in Singapore is seeking an Admin professional to handle duties across procurement, facility services, licenses, vehicle management, and documentation.

You will coordinate with vendors, manage records, and ensure regulatory compliance for licenses and permits. This role focuses on operational support, inventory control, and administrative processes to keep the office running smoothly.

Responsibilities

• Managing & procurement of equipment inventory & office supplies.
• Coordinate facility services and maintenance with vendors and authorities.
• Licenses and contracts management, including renewal & termination.
• Vehicle management: registration, inspections and related documentation.
• Documentation: mail distribution, processing invoices, issuance of forms.

Job description

Admin Duties

a. Managing & procurement of equipment inventory & office supplies.

• Stationeries
• Office & Toilet supplies
• Writing and printing materials
• Electronic equipment and devices
• Washing equipment
• Uniform & Personal Protective Equipment (PPE)
• Store packing materials (Packing box, bags, pallet wrap, weighing machine, tape, etc)
• Logistic equipment (Trollies, washing equipment, etc)
• Forklift and Pallet Jacks
• Record management (Fire safety equipment, first aid box, basket, packing equipment usage record, etc)

b. Facility services & maintenance

Coordinate with vendors and authorities on administrative and regulatory matters.

• Fire Safety License
• Pest Management Services (Monthly inspection)
• Lift Operation License
• Electrical/Supply Installation License

c. Licenses and contracts management (Application, renewal & termination)

• Singapore Food Agency (SFA)
• Operating Forklift
• Cargo Net (Port)
• Jurong Port & PSA (Port)
• Telco services (Broadband and mobile)
• Pest Management
• Land Transport Authority (LTA)
• Ad-hoc Services

d. Vehicle management

• ERP 2.0 On-board Unit (OBU) installation
• Annual vehicle inspection
• Heavy Vehicle Park License
• Vehicle Park Certificate (VPC)
• Road Tax Renewal
• Vehicle Insurance Renewal
• Diesel Token management

e. Documentation

• Mail distribution (Invoices, documents, bank statements, cheques, etc)
• Process purchase and procurement invoices
• Issuance and acknowledgement forms