Admin Assistant

People Profilers Pte Ltd; Singapore; On-site; SGD 27,900 - 42,408; Full time

Benefits offered by this job

Full benefits

Completion bonus

Bonus

Job summary

People Profilers Pte Ltd in Singapore is seeking a Service & Parts Admin to support smooth service and parts operations by coordinating invoicing, documentation, and administrative processes to ensure timely completion of maintenance programs and quality logistics support that meets customer requirements and timelines.

You will manage invoicing and documentation, process ROs and POs, prepare tender documentation, monitor WIP, coordinate with stakeholders, arrange meetings, and provide general

Qualifications

• Minimum GCE 'O' Level (or equivalent).
• Minimum 2 years of administrative experience.
• Proficient in Microsoft Office.
• Good organizational skills, attention to detail.
• Able to work independently and multi‑task.

Responsibilities

• Manage invoicing and administrative documentation for Service & Parts operations.
• Process and monitor Repair Orders (ROs) and Purchase Orders (POs), ensuring accuracy and timely closure.
• Prepare and submit tender documentation, ensuring compliance with company requirements.
• Monitor work‑in‑progress (WIP), prepare periodic status reports.
• Coordinate with stakeholders and support operational administration, including incentive payouts, freight charges, and invoice submissions via government portals.
• Arrange tender meetings, documentation, and prepare meeting minutes.
• Provide general administrative support to the Service & Parts team.
• Perform ad hoc duties assigned by the supervisor.

Skills

Administrative experience

Communication skills

Organization skills

Independent and multitasking

Attention to detail

Education

GCE 'O' Level

Tools

Microsoft Office

Job description

• 2 openings in different departments

• 1 year contract with full benefits + bonus

• Exposure to Automotive industry

As aService & Parts Admin,you'llsupport smooth running of service and parts operations by coordinating invoicing, documentation, and administrative processes to ensuretimelycompletion of maintenance programs and qualitylogisticssupport that meets customer requirements and timelines.

• Manage invoicing and administrative documentation for Service & Parts operations.

• Process andmonitorRepair Orders (ROs) and Purchase Orders (POs), ensuring accuracy,timelyclosure, and proper record keeping.

• Prepare andsubmittender documentation, ensuring compliance with company requirements.

• Monitor work-in-progress (WIP), prepare periodic reportsaging reports.

• Coordinate withstakeholdersand support operational administration, including incentive payouts, freight charges, invoice submissions via governmentePortals, andoutstandingpayment tracking.

• Arrangetendermeetings,documentation, andprepare meeting minutes.

• Provide general administrative support to the Service & Parts team.

• Performad hocduties assigned by the supervisor.

Requirements

• MinimumGCE 'O' Level(or equivalent)

• Minimum2 years of administrative experience

• Proficient inMicrosoft Office

• Good organizational skills, attention to detail

• Able to work independently andmulti-tasking

• Good communicationand interpersonal skills

• 5.25 days Alternate Sat, working location at Alexandra

• 1 year contract with full benefits & completion bonus

• JOB-00883/JOB-00466

All Successful candidates can expect a very competitive remuneration package and a comprehensive range of benefits.