Admin and Operations Assistant Manager (Sunbeam Place)

Singapore Children's Society; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

Singapore Children's Society seeks a Supervisory role to manage day-to-day operations in Admin and Operations. The position encompasses overseeing finance accuracy, IT compliance, and maintaining a safe work environment, while requiring a degree and significant experience. Ideal candidates will excel in communication and problem-solving within a dynamic setting.

Qualifications

• Minimum 4 years of relevant work experience.
• Good understanding of facility management and M&E systems.
• Familiar with Workplace Health & Safety Act.

Responsibilities

• Supervise day-to-day operations of the Admin and Operations team.
• Oversee finance processes ensuring compliance with accounting SOP.
• Maintain a PDPA-compliant environment.

Skills

Interpersonal skills

Communication skills

Analytical skills

Problem-solving skills

Initiative

Flexibility

Organization

Education

Degree in a related course

Job description

Supervisory role

1. Supervise day-to-day operations of the staff members of the Admin and Operations team

2. Oversee the competency/professional development of the team

Admin/Finance

1. Oversee finance processes to ensure accuracy and in compliance with the Society’s finance accounting SOP (RFPs for professional tuition, home events, festivities, food and household supplies, school pocket money and concession expenses, ad-hoc operational needs etc)

2. Review and suggest improvements to the administrative workflows and SOPs to ensure efficiency and quality of work deliervables.

IT/Data Protection

1. Maintain a PDPA-compliant environment by enforcing the Society’s Information security and internal data protection policies in practice

2. Oversee the utilisation and operationalisation of the Home Management System to encourage high usership.

3. Oversee the asset inventory of IT equipment, software and other applications, and maintenance contracts.

Facilities

1. Maintain a safe and healthy work environment by enforcing the Society’s Safety, Health and Environment Management Guidelines.

2. Handle facilities and equipment maintenance and manage job requests such as installation, repair, maintenance and enhancement of facilities and equipment.

3. Coordinate and manage repair and maintenance work assignments performed by technicians, vendors, and contractors.

4. Identify facilities problems and ensure that solutions are implemented effectively

5. Oversee and keep up to date Asset and Equipment lists of the home i.e. MSF and SCS asset lists.

6. Work with HOH together with COF Facilities team on renovation and renewal plans for 2025-2026.

Requirements:

• Degree in a related course

• Minimum 4 years of relevant work experience

• Good understanding of facility management and M&E systems

• Familiar with Workplace Health & Safety Act

• Knowledge of Risk Management / Fire Safety Act & Regulations

• Excellent interpersonal and communication skills

• Flexible and adaptable

• Good analytical and problem-solving skills

• Meticulous and organized

• Good written and oral communication

• Possess high level of initiative, independence and adaptability

• Able to work in a fast paced environment