Admin and HR Supervisor

SKY FUSION SHIPPING PTE. LTD.; Singapore; On-site; SGD 45,000 - 78,000; Full time

Job summary

Sky Fusion Global Supply Chain is seeking a proactive Admin and HR Supervisor to support daily administrative and HR operations in Singapore. This role requires strong organizational skills and the ability to manage multiple responsibilities while ensuring smooth business operations.

You will oversee administrative functions, assist with recruitment and payroll matters, and ensure compliance with local regulations.

Qualifications

• Diploma in Business Administration or related discipline required.
• Singaporean or SPR status required.
• Proficiency in reading, writing and speaking Mandarin.
• Shipping company experience preferred.
• Strong coordination and planning abilities.
• Ability to work independently and take initiative.
• Proficiency in Microsoft Office suite.

Responsibilities

• Manage day-to-day administrative operations of the Singapore office, including call handling, correspondence, vendor management, and office leasing coordination.
• Receive visitors and coordinate arrangements for internal teams and external clients.
• Manage calendars, meetings, and contact information; prepare agendas and minutes; follow up on action items.
• Coordinate travel arrangements and expense claims; prepare reports and briefing materials.
• Ensure office security and compliance with procedures.
• Support recruitment activities and maintain employee records for Singapore office; assist with payroll administration and statutory matters (employment passes, CPF).
• Data entry and verification in local government systems; support data analysis for the business department.
• Provide admin and operational support to the business department; prepare meeting minutes and capture decisions and follow-ups.
• Coordinate office utilities and bank-related administrative matters; perform other duties as assigned by line manager.

Skills

Mandarin

Coordination & planning

Independent working

MS Office

Education

Diploma in Business Administration

Tools

Microsoft Office

Job description

Company

Sky Fusion Global Supply Chain dedicates to deliver highly efficient and fully integrated logistics solutions for global wind power supply chain and dry bulk trade. HeadquarteredinSingaporeandcurrentlyoperatessubsidiariesinkey locationsacrosstheglobe,includingChina,SouthAfrica, Australia, Morocco, Germany, Brazil,andCanada.

Our Core Business:

• Global Dry Bulk Freight
• Industrial Projects Logistics & Renewable Energy Supply Chain Innovation

For more information, you may check our website：

www.s-fusion.com

Job Overview

We are looking for a proactive and detail-orientedAdmin and HR Supervisorto support the company's daily administrative and HR operations. This role is ideal for someone who enjoys working in a fast-paced environment, possesses strong organizational skills, and is able to manage multiple responsibilities while ensuring smooth business operations.

Key Responsibilities

Administration

• Manage day-to-day administrative operations of the Singapore office, including but not limited to call handling, correspondence distribution, office leasing coordination, and vendor management, in a well-organized and timely manner.
• Receive and attend to visitors, including internal global teams and external clients, and make necessary arrangements.
• Manage calendars, schedule meetings and appointments, and handle contact information, incoming requests, and enquiries appropriately.
• Prepare meeting agendas, take meeting minutes, and follow up on action items.
• Coordinate travel arrangements and process related expense claims.
• Prepare reports, presentations, and briefing materials on a regular or ad-hoc basis.
• Ensure office security and compliance with internal office procedures.

Human Resources

• Support recruitment activities for the Singapore office.
• Maintain and manage employee records for the Singapore office, ensuring alignment with headquarters' HR policies and procedures.
• Assist with payroll administration and daily HR operations, including matters related to employment passes, CPF, and other statutory requirements, in compliance with local regulations.
• Support data entry, updates, and verification in relevant local government systems.

Business Department Support

• Provide administrative and operational support to the business department, including organize, summarize, and analyze relevant data.
• Discuss, prepare accurate and detailed meeting minutes, capturing key decisions, action items, and follow-up tasks.

Other Duties

• Coordinate office utility payments and related administrative matters.
• Assist with bank-related administrative matters.
• Perform other duties as assigned by the line manager.

Requirements

• Minimum Diploma in Business Administration, or a related discipline.
• Singaporean or SPR
• Able to read, write and speak Mandarin
• Working experience in shipping company is preferred
• Excellent coordination and planning abilities
• Capable of working independently and taking initiative
• Proficiency in Microsoft office suite