Admin Account Assistant

Media Labs Innovation Pte Ltd; Singapore; On-site; SGD 35,712 - 51,336; Full time

Job summary

Media Labs Innovation Pte Ltd is seeking a detail-oriented Admin Account Assistant in Singapore to manage day-to-day bookkeeping, financial reporting and reconciliation using Xero. The role requires hands-on Xero experience, solid understanding of accounting principles, and month-end close procedures.

Responsibilities include maintaining records in Xero, processing invoices, bank reconciliations, preparing financial statements, payroll, GST returns, and liaison with external accountants.

Qualifications

• Proficient in Xero or similar accounting software.
• Solid understanding of double-entry bookkeeping and GAAP/IFRS.
• Experience with bank reconciliations and payroll processing.
• Proficient in Microsoft Excel or Google Sheets.
• Strong attention to detail and accuracy.
• Good organizational and time-management skills.
• Ability to work independently and meet deadlines.

Responsibilities

• Maintain accurate financial records in Xero including AP, AR, and GL entries.
• Process invoices, bills, expense claims, and payment runs.
• Perform bank reconciliations and resolve discrepancies in Xero.
• Prepare monthly, quarterly, and annual financial statements (P&L, balance sheet, cash flow).
• Assist with month-end and year-end close processes.
• Manage payroll processing and superannuation/tax obligations via Xero or add-ons.
• Prepare and lodge GST returns and other statutory filings.
• Reconcile intercompany transactions and subledgers to the GL.
• Monitor AR/AP aging and follow up on outstanding items.
• Support budgeting, forecasting, and variance analysis.
• Liaise with external accountants, auditors, and tax agents as required.
• Maintain Xero chart of accounts, tracking categories, and system configuration.
• Ensure compliance with accounting standards and internal controls.

Skills

Attention to detail

Time management

Organizational skills

Independent work

Tools

Xero

Microsoft Excel

Job description

AbouttheRole

We are seeking a detail-oriented Admin Account Assistant to manage day-to-day bookkeeping, financial reporting, and reconciliation processes using Xero. The ideal candidate has hands‑on experience with the Xero accounting platform and a solidunderstanding of accounting principles, month‑end close procedures,andfinancialcompliance.

KeyResponsibilities

• Maintain accurate and up-to-date financial records in Xero, including accounts payable, accounts receivable, and general ledger entries
• Process invoices, bills, expense claims, and payment runs
• Perform bank reconciliations and resolve discrepancies in Xero
• Prepare monthly, quarterly, and annual financial statements (P&L, balance sheet, cash flow)
• Assist with month‑end and year‑end close processes
• Manage payroll processing and superannuation/tax obligations via Xero (or integrated payroll add‑ons)
• Prepare and lodge GST returns and other statutory filings
• Reconcile intercompany transactions and subledgers to the GL
• Monitor accounts receivable/payable aging and follow up on outstanding items
• Support budgeting, forecasting, and variance analysis
• Liaise with external accountants, auditors, and tax agents as required
• Maintain Xero chart of accounts, tracking categories, and system configuration
• Ensure compliance with relevant accounting standards and internal controls

RequiredSkills&Qualifications

• Demonstrated proficiency inXero or Similar Accounting Software
• Strong understanding of double‑entry bookkeeping and GAAP/IFRS principles
• Experience with bank reconciliations, AP/AR, and payroll processing
• Proficiency in Microsoft Excel/Google Sheets
• Strong attention to detail and accuracy
• Good organizational and time‑management skills
• Ability to work independently and meet deadlines