Accounts Payable Specialist: Invoices & Vendor Management

PRIMESTAFF MANAGEMENT SERVICES PTE LTD; Singapore; On-site; SGD 31,000 - 50,000; Full time

Job summary

PRIMESTAFF MANAGEMENT SERVICES PTE LTD is seeking an Accounts Payable professional to ensure accurate processing of supplier invoices and timely payment. You will verify invoices against purchase orders, perform two-way/three-way matching, and maintain records.

The role requires a Diploma in Accountancy or equivalent, 2–3 years in AP, and strong Excel/ERP skills. Excellent communication and stakeholder management are essential.

Qualifications

• Diploma in Accountancy, Finance or equivalent.
• 2–3 years relevant experience in Accounts Payable operations.
• Strong understanding of invoice processing and vendor management.
• Good analytical and problem-solving skills.
• Proficient in Microsoft Excel and ERP systems.
• Strong communication and stakeholder management skills.

Responsibilities

• Process supplier invoices accurately and promptly, ensuring timely recording in the accounting system.
• Verify invoices against purchase orders, goods receipt records and other supporting documentation.
• Perform two-way and three-way matching for invoice accuracy.
• Check invoice details, including vendor information, amounts, GST treatment, payment terms and accounting codes.
• Follow up with departments to obtain missing documentation and approvals.
• Ensure invoices are processed within turnaround times and payment schedules.
• Maintain documentation and records for all invoices processed.
• Review and resolve invoice exceptions and discrepancies.
• Investigate unmatched invoices and PO/GR discrepancies.
• Escalate complex issues for timely resolution.
• Support payment preparation and AP reconciliations for month-end closing.

Skills

Analytical thinking

Problem-solving

Vendor management

Communication skills

Stakeholder management

Excel proficiency

Education

Diploma in Accountancy, Finance or equivalent

Tools

Microsoft Excel

ERP systems

Job description

PRIMESTAFF MANAGEMENT SERVICES PTE LTD is seeking an Accounts Payable professional to ensure accurate processing of supplier invoices and timely payment. You will verify invoices against purchase orders, perform two-way/three-way matching, and maintain records.

The role requires a Diploma in Accountancy or equivalent, 2–3 years in AP, and strong Excel/ERP skills. Excellent communication and stakeholder management are essential.