Accounts Executive/Senior Executive

unifood int'l (s) pte ltd; Singapore; On-site; SGD 55,000 - 75,000; Full time

Job summary

unifood int'l (s) pte ltd seeks a Senior Accounts Executive to manage the full spectrum of accounting and finance functions. The candidate must be hands-on, meticulous and able to work independently without an Accounts Assistant.

Key duties include payroll for ~20 staff, end-to-end accounting (AR/AP, invoicing, GL), cash flow forecasting, monthly reporting, UBS system postings, insurance and asset administration, and coordination with auditors, banks and landlords.

Qualifications

• Diploma in Accounting, Finance, or related discipline.
• Relevant accounting experience, preferably in an SME environment.
• Strong knowledge of full-set accounting, AR, AP, payroll, inventory, and cash flow management.

Responsibilities

• Manage payroll for ~20 staff, including CPF, leave, claims and deductions.
• Oversee end-to-end accounting: AR, AP, invoicing, collections, GL, journals and reconciliations.
• Prepare weekly/monthly cash flow forecasts and monitor liquidity.
• Produce monthly P&L and balance sheet analyses with variances.
• Maintain UBS postings and ensure accurate reporting.
• Handle insurance renewals and asset administration with brokers and insurers.
• Manage rental and property-related payments with proper records.
• Liaise with auditors, tax agents, banks, insurers, landlords and other external stakeholders.

Skills

Full-set accounting

AR

AP

Payroll

Inventory management

Cash flow management

Excel

Internet banking

Stakeholder coordination

Education

Diploma in Accounting or Finance

Tools

UBS Accounting System

Job description

Position Overview

We are seeking a Senior Accounts Executive to manage the full spectrum of accounting and finance functions for the company. The successful candidate must be hands-on, meticulous, responsible, and able to work independently without an Accounts Assistant.

Key Responsibilities

1. Payroll

• Manage monthly payroll for approximately 20 staff, including CPF, leave, claims, and statutory deductions.
• Ensure accurate payroll processing and maintain proper records and reports.

2. Full Set of Accounts

• Manage end-to-end accounting functions, including AR, AP, invoicing, collections, supplier payments, general ledger, journal entries, bank and inventory reconciliations, accruals, prepayments, fixed assets, and balance sheet schedules.
• Ensure all accounting records are accurate, complete, and up to date.

3. Cash Flow, Banking & Payments

• Prepare and maintain weekly and monthly cash flow forecasts, including monitoring cash position, receivables, payables, and upcoming obligations.
• Manage working capital by planning payments for payroll, suppliers, inventory, rent, insurance, and statutory expenses.
• Monitor collections and payment cycles to identify and mitigate cash flow gaps, and recommend timing of payments and receipts to optimise liquidity.
• Oversee internet banking transactions, payment processing, and ensure proper authorisation of all payments.
• Perform regular bank reconciliations and monitor banking facilities and utilisation.

4. Monthly Reporting & Analysis

• Prepare monthly Profit & Loss reports and management analysis, including revenue, margins, expense trends, and variances.
• Maintain and reconcile Balance Sheet schedules and highlight key financial movements and risks.

5. Accounting System

• Maintain accurate and timely postings in UBS Accounting System.
• Ensure proper system usage for all accounting transactions and reporting.

6. Insurance & Asset Administration

• Manage renewal and administration of all corporate insurance policies (property, assets, motor, liability, D&O, and others).
• Maintain renewal schedules, ensure timely renewals, and liaise with brokers and insurers on quotations, claims, and documentation.

7. Property & Landlord Payments

• Manage rental and property-related payments, including deposits, service charges, and other tenancy obligations.
• Maintain proper records of tenancy agreements and payment schedules.

8. Independent Role & External Coordination

• Take full ownership of the accounting and finance function without an Accounts Assistant.
• Ensure all reporting, payment, cash flow, and renewal deadlines are met.
• Liaise with auditors, tax agents, banks, insurers, landlords, and other external stakeholders as required.

Qualifications & Requirements

• Diploma in Accounting, Finance, or related discipline.
• Relevant accounting experience, preferably in an SME environment.
• Strong knowledge of full-set accounting, AR, AP, payroll, inventory, and cash flow management.
• Familiarity with UBS Accounting System is highly preferred.
• Proficient in Microsoft Excel and internet banking platforms.
• Strong understanding of cash flow planning, working capital, and payment prioritisation.
• Experience in insurance and property-related payments is an advantage.
• Meticulous, organised, and able to work independently with minimal supervision.
• High integrity and ability to handle confidential financial information.