Accounts & Admin Assistant — AR/AP, Growth & 5‑Day Week

ASPRESS SHIPPING (S) PTE LTD; Singapore; On-site; SGD 42,000 - 54,000; Full time

Benefits offered by this job

Good Working Environment

Career Progression Opportunities

5 Days Work Week

Job summary

ASPRESS SHIPPING (S) PTE LTD is seeking a detail-oriented Accounts & Admin Assistant to support daily AR, AP, invoicing and office admin tasks in a fast-paced shipping environment.

You will handle vendor payments, reconciliations, budgeting support, GST reporting and provide confidential financial data to the team while maintaining accuracy and timeliness. Training provided; Singaporean/PR only. This position offers a five-day work week, good benefits and opportunities for career progression.

Qualifications

• At least Nitec/Diploma in Business Admin & Accountancy or equivalent.
• Good communication and interpersonal skills to develop strong working relationships (both internal and external).
• Good problem-solving skills, willing to learn, take initiative, able to work in fast pace environment.
• Well-organized, meticulous and able to prioritize tasks and meet deadlines.
• Able to work independently or in a team-based environment.
• Proficient in MS Office applications, Odoo ERP System.
• At least 2 years of relevant experience in the accounts & admin. Training is provided.
• Bilingual in English, Mandarin to liaise with mandarin speaking associates.
• Prior experience in shipping industry would be advantageous.

Responsibilities

• Attend to phone calls, emails, visitors and general enquiries
• Handle daily Accounts Receivable (AR), Accounts Payable (AP) and administrative functions
• AR: Prepare SOA, follow up on customer collections and overdue accounts, monitor ageing reports, update receipts, handle miscellaneous billing, deposit cheques and check incoming payments
• AP: Verify and update vendor billings, prepare Payment Vouchers (PV), schedule & process payments, handle claims and refunds
• Admin: Update customer and vendor details, maintain office inventory, manage office supplies, coordinate office repairs and maintenance, check orders upon receipt, liaise vendors to resolve system or service issues, and assist with company events
• Update prepayment and fixed asset records when required
• Post journal entries and perform vendor statement and bank statement reconciliations
• Monitor cash flow and maintain accurate financial records
• Maintain proper filing and provide support for bookkeeping functions
• Liaise with customers, vendors and service providers
• Provide administrative support to sales and operations teams
• Maintain confidentiality of financial information and ensure compliance with company policies and accounting procedures
• Support budgeting, month-end/year-end account closing and GST reporting
• Assist external auditors by providing required supporting documents and information
• Perform other ad-hoc duties & basic HR support as assigned by the supervisor

Skills

MS Office

Interpersonal skills

Problem-solving

Time management

Communication skills

Education

Nitec/Diploma in Business Admin & Accountancy

Tools

Odoo ERP System

Job description

ASPRESS SHIPPING (S) PTE LTD is seeking a detail-oriented Accounts & Admin Assistant to support daily AR, AP, invoicing and office admin tasks in a fast-paced shipping environment.

You will handle vendor payments, reconciliations, budgeting support, GST reporting and provide confidential financial data to the team while maintaining accuracy and timeliness. Training provided; Singaporean/PR only. This position offers a five-day work week, good benefits and opportunities for career progression.