Accounting and Admin Executive

Pasona Singapore Pte. Ltd.; Singapore; On-site; SGD 56,000 - 67,000; Full time

Job summary

Pasona Singapore Pte. Ltd. in Singapore seeks an Accounting and Admin Executive to support daily bookkeeping, payroll, and financial reporting for a growing team.

Location is Kaki Bukit. Salary up to SGD 5,500 per month plus bonuses. Requires a Diploma or Bachelor's degree in Accounting and 2–5 years of relevant experience. Proficiency in Excel and accounting software is essential; Japanese language is a bonus but not required.

Qualifications

• Diploma or Bachelor's Degree in Accounting/Finance or related field.
• 2–5 years of relevant accounting/finance experience.
• Ability to handle full-set accounts independently and coordinate with stakeholders.
• Proficient in MS Excel and accounting software; communication skills.
• Japanese language ability is an advantage but not required.

Responsibilities

• Manage daily bookkeeping activities, including journal entries and reconciliations.
• Prepare monthly, quarterly, and annual financial reports and management accounts.
• Coordinate with auditors and support annual audit processes.
• Administer payroll processing and ensure timely salary payments.
• Liaise with external accountants, payroll, tax and corporate secretarial providers.
• Prepare documents for statutory filings, tax compliance and audits.
• Communicate with banks, auditors, and regulatory authorities on compliance matters.
• Coordinate with corporate secretarial service providers for regulatory compliance.
• Monitor budgets and expenses, and support management reporting.
• Oversee office administration, procurement, and vendor relationships.
• Provide administrative and executive support to management as required.

Skills

Full-set accounts

Bookkeeping

MS Excel

Accounting software

Education

Accounting degree

Job description

Job title: Accounting and Admin Executive Job ID:20381 - CK

Location: Kaki Bukit

Basic up to $5,500 + Bonuses

Responsibilities

• Manage daily bookkeeping activities, including accounting entries, reconciliations, and maintenance of accurate financial records.
• Prepare monthly, quarterly, and annual financial reports and management accounts.
• Coordinate with external auditors and support the annual audit process by providing required documentation and information.
• Administer payroll processing and ensure timely and accurate salary payments.
• Serve as the primary liaison with external accounting, payroll, tax, and corporate secretarial service providers.
• Prepare and submit supporting documents, invoices, and accounting records required for bookkeeping, statutory filings, tax compliance, and audits.
• Liaise with banks, auditors, legal advisors, and regulatory authorities on corporate and compliance matters.
• Coordinate with corporate secretarial service providers to ensure compliance with statutory and regulatory requirements.
• Monitor budgets and expenses, prepare expense analyses, and support management reporting.
• Manage contracts, corporate records, and document filing systems, ensuring proper maintenance and confidentiality.
• Oversee office administration, procurement activities, and vendor relationships to support smooth business operations.
• Provide administrative and executive support to management as required.

Requirements

• Diploma or Bachelor's Degree in Accounting, Finance, or a related discipline.
• Minimum 2-5 years of relevant experience in accounting, finance, bookkeeping, or related functions.
• Ability to handle full-set accounts independently.
• Strong communication and stakeholder management skills, with the ability to coordinate effectively with both internal and external parties.
• Able to work independently and proactively in a small and growing organization.
• Proficient in Microsoft Excel and accounting software/systems.
• Japanese language proficiency will be an advantage to facilitate communication and coordination with Japanese-speaking stakeholders, business counterparts and assist in the preparation of reports and corporate documents, but not a must.