Account and Admin Assistant (Logistic, 5 days, Training Provided) CL88

TRUST RECRUIT PTE. LTD.; Singapore; Sur place; SGD 28 000 - 39 000; Plein temps

Résumé du poste

TRUST RECRUIT PTE. LTD. in Singapore is seeking a diligent Accounts & Administrative Assistant to handle AR, AP, and office admin tasks. You will prepare SOA, process payments, maintain financial records, and support budgeting and GST reporting.

If you have at least a Nitec/ Diploma in Business Admin & Accountancy, 2 years of experience, and familiarity with MS Office and Odoo ERP, you will fit well. Training provided; shipping industry experience is a plus.

Qualifications

• At least Nitec/Diploma in Business Admin & Accountancy or equivalent.
• Able to work independently or in a team-based environment.
• Proficient in MS Office applications, Odoo ERP System.
• At least 2 years of relevant experience in the accounts & admin.

Responsabilités

• Attend to phone calls, emails, visitors and general enquiries.
• Handle daily AR, AP and administrative functions.
• AR: prepare SOA, follow up on collections, monitor ageing reports, update receipts.
• AP: verify vendor billings, prepare PVs, process payments, handle claims.
• Admin: update vendor details, manage office inventory, coordinate repairs and events.
• Post journal entries and perform vendor/bank reconciliations.
• Monitor cash flow and maintain financial records.
• Provide support for bookkeeping and GST reporting.
• Assist external auditors with required documents.
• Ad-hoc duties including basic HR support as assigned.

Connaissances

Independent work

Team collaboration

Attention to detail

Formation

Nitec/Diploma in Business Admin & Accountancy

Outils

MS Office

Odoo ERP System

Description du poste

Job Responsibilities:

• Attend to phone calls, emails, visitors and general enquiries
• Handle daily Accounts Receivable (AR), Accounts Payable (AP) and administrative functions
• AR: Prepare SOA, follow up on customer collections and overdue accounts, monitor ageing reports, update receipts, handle miscellaneous billing, depositing cheques and checking incoming payments
• AP: Verify and update vendor billings, prepare Payment Vouchers (PV), schedule & process payments, handle claims and refunds
• Admin: Update customer and vendor details, maintain office inventory, manage office supplies, coordinate office repairs and maintenance, check orders upon receipt, liaise with vendors to resolve system or service issues, and assist with company events
• Update prepayment and fixed asset records when required
• Post journal entries and perform vendor statement and bank statement reconciliations
• Monitor cash flow and maintain accurate financial records
• Maintain proper filing and provide support for bookkeeping functions
• Liaise with customers, vendors and service providers
• Provide administrative support to sales and operations teams
• Maintain confidentiality of financial information and ensure compliance with company policies and accounting procedures
• Support budgeting, month-end/year-end account closing and GST reporting
• Assist external auditors by providing required supporting documents and information
• Perform other ad-hoc duties & basic HR support as assigned by the supervisor

Job Requirements:

• At least Nitec/Diploma in Business Admin & Accountancy or equivalent.
• Able to work independently or in a team-based environment.
• Proficient in MS Office applications, Odoo ERP System.
• At least 2 years of relevant experience in the accounts & admin. Training is provided.
• Prior experience in shipping industry would be advantageous.