6 Months Contract Senior Executive Assistant (Admin Operations) #HZTK

RECRUIT EXPRESS PTE LTD; Singapore; On-site; SGD 36,000 - 58,000; Full time

Job summary

RECRUIT EXPRESS PTE LTD is seeking a proactive Senior Executive Assistant to provide comprehensive administrative and operational support to the Community Operations team in One-north, Singapore. The role focuses on coordinating programmes, data entry, scheduling, and stakeholder communication.

You will manage onboarding/offboarding, equipment provisioning, access rights, inventory, and procurement to ensure smooth daily operations.

Qualifications

• Min. Diploma in any discipline.
• At least 2 years of relevant working experience in administration, operations or customer service.
• Strong organisational and administrative skills, with excellent attention to detail and accuracy.
• Proficient in Microsoft Word, Excel and PowerPoint.

Responsibilities

• Provide administrative support for the day-to-day operations of Community Care programmes and services.
• Perform data entry, appointment scheduling and service billing accurately and in a timely manner.
• Maintain and update operational databases and systems in accordance with established guidelines and procedures.
• Coordinate staff onboarding and offboarding activities, including system access requests, equipment provisioning and account termination.
• Ensure new hires receive the necessary access rights, equipment and resources on their first day of work.
• Ensure all access rights are terminated and equipment is recovered promptly upon staff departure.
• Manage and respond to enquiries received through phone calls and other communication channels.
• Provide professional, responsive and timely assistance to residents, partners and internal stakeholders.
• Escalate enquiries or issues appropriately when required.
• Monitor and maintain inventory levels of consumables, equipment and operational supplies.
• Coordinate procurement and replenishment activities to ensure operational readiness.
• Maintain accurate inventory records and support logistical arrangements as required.
• Support community events, outreach programmes and related activities when required.
• Undertake other duties, assignments and projects as directed by the supervisor.

Skills

Organisational skills

Attention to detail

MS Office proficiency

Education

Diploma

Job description

Location: One-north

Working Hours: Mon-Fri Office Hours

Job Overview

We are seeking a proactive, organised and detail-oriented Senior Executive Assistant to provide comprehensive operational and administrative support to the Community Operations team. The successful candidate will support the delivery of community-based programmes and services aimed at promoting healthy lifestyles and improving population health outcomes.

Key Responsibilities

• Provide administrative support for the day-to-day operations of Community Care programmes and services.
• Perform data entry, appointment scheduling and service billing accurately and in a timely manner.
• Maintain and update operational databases and systems in accordance with established guidelines and procedures.
• Coordinate staff onboarding and offboarding activities, including system access requests, equipment provisioning and account termination.
• Ensure new hires receive the necessary access rights, equipment and resources on their first day of work.
• Ensure all access rights are terminated and equipment is recovered promptly upon staff departure.
• Manage and respond to enquiries received through phone calls and other communication channels.
• Provide professional, responsive and timely assistance to residents, partners and internal stakeholders.
• Escalate enquiries or issues appropriately when required.
• Monitor and maintain inventory levels of consumables, equipment and operational supplies.
• Coordinate procurement and replenishment activities to ensure operational readiness.
• Maintain accurate inventory records and support logistical arrangements as required.
• Support community events, outreach programmes and related activities when required.
• Undertake other duties, assignments and projects as directed by the supervisor.

Requirements

• Min. Diploma in any discipline.
• At least 2 years of relevant working experience in administration, operations or customer service.
• Strong organisational and administrative skills, with excellent attention to detail and accuracy.
• Proficient in Microsoft Office applications, particularly Word, Excel and PowerPoint.