Trust Executive Assistant [PA|$4k-$6.8k] {hkhdv}

THE SUPREME HR ADVISORY PTE. LTD.; Singapore; On-site; SGD 4,000 - 7,000; Full time

Job summary

The Supreme HR Advisory Pte Ltd is seeking an Executive Assistant to support the Executive Director with high discretion handling confidential information. The role requires experience as a legal secretary or trust specialist and involves managing trust documents, legal papers, and interactions with law firms.

You will perform admin duties, draft and proofread corporate documents, and monitor regulatory changes while supporting daily office operations and ad-hoc projects.

Qualifications

• Experience in handling confidential information with professionalism and discretion.
• Preferred background as legal secretary, trust specialist, corporate secretary.
• Experience with trust administration, legal documents or fund investments is highly preferred.
• Ability to review legal documents from law firms and liaise with outsourced lawyers.
• Excellent document drafting, editing, formatting and proofreading skills.

Responsibilities

• Provide administrative support and services to the Company and Group.
• Create, format, and proofread documents including letters, reports, memos, and presentations.
• Transcribe voice recordings from meetings and conferences.
• Draft, review, and comment on emails, agreements, and documents for Executive Director.
• Identify and evaluate legal and compliance risks within the company and group.
• Monitor regulatory changes and developments and report on them.
• Record deadlines and maintain internal databases and reports for tasks and projects.
• Administer and maintain databases, files, and digital archives.
• Assist in office management and perform ad-hoc tasks as assigned.

Skills

Executive support

Discretion

Legal coordination

Trust management

Education

Secretarial/Legal Administration Diploma or degree

Tools

MS Office Suite

Document management systems

Job description

Executive Assistant [ PA + Trust Duties]

• Working Location: Suntec Tower
• Working Day: 5 Days9 – 6 PM
• Salary Budget: Junior: $4000 - $5,000+ AWS (No VB) /Senior: $5,000 - $6,800+ AWS (No VB)

Summary:

• To perform this job successfully, the individual is expected to handle highly sensitive and confidential information while exercising professionalism and discretion.
• Reporting and supporting the Executive Director and will work closely with and supporting the principal.
• Preferred working experience as legal secretary, trust specialist, corporate secretary.
• Experience in handling trust administrative, legal documents or fund investment are highly preferred.
• Assist in going through legal documents from law firm and reply to outsource lawyer if have a nyomission.

Job Duties:

• Assist in providing administrative support / services as well as solutions meeting the needs for the Company and the Group.
• Assist in creating, formatting, and proofread documents, including letters, reports, memos, and presentations to ensure accuracy and professionalism in all written materials.
• Transcript of voice recording of meetings / phone conferences.
• Draft, review & comments emails / agreements / documents for Executive director’s consideration.
• Comfortable to identifying and evaluating legal and compliance risks within the company and the group.
• Monitor and report on regulatory changes and developments.
• Record and monitor deadlines, update status and tracking internal database / reports of relevant tasks / project assigned.
• Administer and maintain databases / files; renaming, reorganizing, and maintaining files, folders, documents, and internal database (spearhead converting largely to digitally).
• Assist in office management.
• Carry out other ad-hoc tasks / projects assigned by Executive Director

No Charges will be incurred by Candidates for any service rendered.

Ho Kay Heng Dominic Reg No: R26162365 | The Supreme HR Advisory Pte Ltd EA No: 14C7279