Store Design & Launch Coordinator

BoF Careers; Stockholms kommun; On-site; SEK 420,000 - 560,000; Full time

Job summary

TOTEME is seeking a Store Design Coordinator to join our Stockholm team for a 12-month parental leave cover. You will coordinate production and logistics across global store projects, ensuring timely orders, deliveries, and openings.

You will report to the Store Design and Development Director, collaborating with Commercial and Finance teams while building production plans and managing supplier relationships. This role emphasizes sustainability and strong stakeholder communication.

Qualifications

• Experience in production management, logistics, international shipping or a related field.
• Proven ability to coordinate multiple productions, orders and shipments simultaneously.
• Strong commercial understanding and negotiation skills; project management experience is an advantage.
• Knowledge of production planning, logistics and shipping processes, including relevant order and customs documentation.
• Fluent in spoken and written English.

Responsibilities

• Coordinate production and logistics across store projects, continuously following up on deliveries and timelines.
• Create and maintain production plans, set priorities, monitor progress and adjust schedules as project needs evolve.
• Place and manage supplier orders, negotiate timelines and deliveries, and maintain regular contact to keep production on track.
• Monitor stock levels and forecast order quantities based on upcoming store project needs.
• Prepare order and shipping documentation and coordinate shipments with freight forwarders and other logistics partners.
• Work closely with the Commercial Team to align production and deliveries with store opening priorities and timelines.
• Collaborate with the Finance Team to track and reconcile invoices and support accurate budget forecasting.
• Build and maintain strong supplier relationships and support the development of the supplier base.
• Participate in and contribute to TOTEME's social and environmental sustainability strategy.

Skills

Production mgmt

Logistics

International shipping

Supplier negotiation

English fluency

Job description

TOTEME is seeking a Store Design Coordinator to join our Stockholm team for a 12-month parental leave cover. You will coordinate production and logistics across global store projects, ensuring timely orders, deliveries, and openings.

You will report to the Store Design and Development Director, collaborating with Commercial and Finance teams while building production plans and managing supplier relationships. This role emphasizes sustainability and strong stakeholder communication.