Senior Admin Specialist / Admin Team Lead

GSM - Green SM; Stockholms kommun; On-site; SEK 658,000 - 988,000; Full time

Job summary

Green SM is seeking an experienced Administration Team Lead to drive procurement governance across its European markets. You will manage sourcing, supplier relationships, and contracts, while ensuring cost control and compliance with internal controls and local regulations.

You will collaborate with Finance, Legal, HR, and Operations to support expansion, monitor budgets, and implement scalable procurement processes for new market launches across Europe. Strong English communication is essential.

Qualifications

• 5+ years of experience in Procurement, Purchasing, or Administration.
• Proven contract negotiation and supplier-management experience.
• Strong knowledge of procurement processes, vendor management, and cost control.
• Excellent English communication skills, both written and verbal.
• Experience with international suppliers across Europe.
• Strong analytical, negotiation, and stakeholder management skills.
• Ability to work independently in a fast-paced international environment.

Responsibilities

• Manage end-to-end procurement activities for European markets, including sourcing and purchasing.
• Identify, evaluate, and onboard vendors to ensure quality and cost efficiency.
• Lead price negotiations and commercial discussions with suppliers across Europe.
• Manage purchase orders, contracts, and procurement documentation.
• Monitor procurement budgets and drive cost-saving initiatives.
• Coordinate procurement of office equipment, facilities, fleet-related services.
• Track supplier performance and ensure timely delivery.
• Support setup of procurement processes and vendor networks for new markets.
• Collaborate with Finance, Legal, HR, and Operations.
• Maintain procurement records and ensure compliance.

Skills

Procurement

Strategic sourcing

Supplier management

Contract negotiations

Stakeholder management

Analytical skills

English communication

Independent work

Job description

Green SM is a leading electric vehicle (EV) and sustainable mobility solutions provider headquartered in Vietnam. With a commitment to transforming urban transportation, we have successfully expanded into Global Market and are now preparing to launch operations in the EU Market. Join us in driving the future of sustainable mobility.

Website: Xanh SM - Electric Mobility Service, 5-Star Quality | Xanh SM

Position Overview

The Administration Team Lead is responsible for establishing, managing, and continuously improving administrative governance and procurement operations across GSM's European markets. This role ensures administrative compliance, operational efficiency, cost control, and service excellence while supporting business expansion across multiple countries.

Key Responsibilities

• Manage end-to-end procurement activities for European markets, including sourcing, purchasing, and supplier management.
• Identify, evaluate, and onboard vendors to ensure quality, cost efficiency, and service reliability.
• Lead price negotiations and commercial discussions with suppliers across multiple European countries.
• Manage purchase orders, contracts, and procurement documentation in compliance with company policies.
• Monitor procurement budgets and drive cost-saving initiatives without compromising service quality.
• Coordinate the procurement of office equipment, facilities, fleet-related services, and operational supplies.
• Track supplier performance and ensure timely delivery of goods and services.
• Support the setup of procurement processes and vendor networks for new market launches.
• Collaborate with Finance, Legal, HR, and Operations teams to support business needs and procurement planning.
• Maintain procurement records, conduct regular reviews, and ensure compliance with internal controls and local regulations.

Requirements

• 5+ years of experience in Procurement, Purchasing, Strategic Sourcing, or Administration with strong procurement responsibilities.
• Proven experience negotiating contracts and managing supplier relationships.
• Strong knowledge of procurement processes, vendor management, and cost control.
• Excellent English communication skills, both written and verbal.
• Experience working with international suppliers and stakeholders, preferably across Europe.
• Strong analytical, negotiation, and stakeholder management skills.
• Ability to work independently in a fast-paced international environment.

We appreciate your interest in this opportunity. Given the high volume of applications, we will only be able to contact shortlisted candidates. We value your understanding and patience in this process. Thank you for your interest and cooperation.