School Administrator – Gothenburg International School

American Schools of Sweden AB; Mölndals kommun; On-site; SEK 420,000 - 540,000; Full time

Benefits offered by this job

Wellness allowance

Job summary

American Schools of Sweden AB in Gothenburg invites applications for a School Administrator at Gothenburg International School (GIS) in Mölndal. You will act as the heart of administrative operations, handling reception, admissions, student records, and daily school logistics with strong English and Swedish communication.

The role requires organizational excellence, a friendly, proactive approach, and experience with school administration.

Qualifications

• Requires a high school diploma; business administration/office management background preferred.
• Proficient English and Swedish for daily operations and municipal contact.
• Experience in school or educational administration is a strong asset.
• Proficiency in Microsoft Office 365 and school databases is expected.

Responsibilities

• Reception & front desk: welcome visitors, answer calls, manage email inquiries.
• Admissions & student records: assist enrollment, maintain registers, track attendance.
• Operations & logistics: support scheduling, supplies, events, and vendor coordination.
• Official communication: draft newsletters and notices; assist reporting for authorities.
• Vendor liaison: coordinate facilities, catering, transport, and external suppliers.

Skills

English fluency

Swedish fluency

Interpersonal skills

Organizational skills

Customer service

Microsoft Office 365

School management software

Education

High school diploma

Business administration background

Office management experience

Tools

Microsoft Office 365

School management software

Job description

School Administrator – Gothenburg International School

American Schools of Sweden AB

Skolassistent

Gothenburg International School (GIS) is seeking an organized, welcoming, and proactive School Administrator to join our team in Mölndal. As the first point of contact for families, visitors, and staff, you will serve as the heart of our administrative operations. This position requires strong organizational skills, excellent communication in both English and Swedish, and the ability to multitask in a vibrant international environment.

• Reception & Front Desk: Welcome visitors, answer main telephone lines, handle general email inquiries, and maintain a warm, professional environment.
• Admissions & Student Records: Assist the admissions team with student enrollment, maintain accurate student registers, and manage attendance records.
• School Operations & Logistics: Support the Principal and teaching staff with daily administrative tasks, scheduling, ordering school/office supplies, and coordinating school events.
• Official Communication: Draft newsletters, notices, and internal announcements; assist with administrative reporting for municipal authorities when required.
• Vendor & Facilities Coordination: Act as a liaison for facility maintenance, catering services, transport logistics, and external suppliers.

Kvalifikationer (Qualifications & Requirements):

• Education & Experience: High school diploma required; secondary education in business administration, office management, or a related field is preferred. Previous experience in a school or educational administration role is a strong asset.
• Fluent in spoken and written English (daily working environment).
• Fluent in spoken and written Swedish (essential for municipal contact, Swedish phone calls, and local vendor management).
• Technical Skills: Proficiency in Microsoft Office 365 (Word, Excel, Outlook, Teams) and experience working with school management software/databases.
• Personal Qualities: Exceptional interpersonal skills, strong problem-solving abilities, high attention to detail, and a patient, welcoming demeanor with children and parents.

Vad vi erbjuder (What We Offer):

• A warm, international, and multicultural work environment.
• A varied role with central responsibilities within a growing school community.
• Competitive salary and wellness allowance (Friskvårdsbidrag).

Gothenburg International School

American Schools of Sweden AB