Project Procurement Manager

Tavion AB; Stockholms kommun; On-site; SEK 663,000 - 995,000; Full time

Job summary

Tavion AB is seeking a Project Procurement Manager to turn sourcing agreements into successful project delivery. You will manage project-specific procurement from order placement through delivery and commissioning, ensuring on-time equipment and supplier service delivery with strong commercial control.

You will coordinate with Project Management, Engineering, Construction and Project Control, keeping procurement activities moving, identifying risks early and ensuring commitments and milestones

Qualifications

• Experience in procurement, project procurement or supply chain in energy, infrastructure or industrial projects.
• Hands-on PO creation, service agreements and supplier delivery.
• Strong project coordination with planning, follow-up and prioritisation.
• Understanding of milestones, payment terms and supplier obligations.
• Ability to manage supplier meetings and accountability.
• Attention to detail and documentation with a view of the whole project.
• Fluent in English, written and spoken.

Responsibilities

• Prepare and issue project-specific purchase orders, task orders and service agreements under existing frame agreements.
• Coordinate project-specific scope, specifications, schedules and commercial documentation with internal stakeholders and suppliers.
• Manage the day-to-day delivery interface with key equipment and system suppliers throughout project execution.
• Lead regular supplier follow-ups and track open actions, milestones and delivery risks through to closure.
• Monitor supplier performance against contractual schedules, deliverables and payment milestones.
• Ensure invoices and payments are processed in line with agreed terms.
• Escalate commercial or contractual issues when required and support resolution together with relevant internal stakeholders.
• Build strong working relationships with suppliers and ensure clear, structured communication throughout the project.
• Capture lessons learned from project execution and feed them back into future sourcing and contracting.

Skills

Procurement management

Project coordination

Supplier relationship management

Contractual awareness

English fluency

Job description

The role

As Project Procurement Manager, you are responsible for turning Tavion’s sourcing agreements into successful project delivery.

You will manage project-specific procurement from order placement through delivery and commissioning, ensuring that equipment and supplier services are delivered on time, in line with contractual commitments and with strong commercial control.

Working as part of a cross-functional project team, you will be the main day-to-day interface with key suppliers and will coordinate closely with Project Management, Engineering, Construction and Project Control. Your role is to keep procurement activities moving, identify risks early and make sure commitments, documentation and commercial milestones are followed through.

Key Responsibilities

• Prepare and issue project-specific purchase orders, task orders and service agreements under existing frame agreements.
  

• Coordinate project-specific scope, specifications, schedules and commercial documentation with internal stakeholders and suppliers.
  

• Manage the day-to-day delivery interface with key equipment and system suppliers throughout project execution.
  

• Lead regular supplier follow-ups and track open actions, milestones and delivery risks through to closure.
  

• Monitor supplier performance against contractual schedules, deliverables and payment milestones.
  

• Ensure invoices and payments are processed in line with agreed terms.
  

• Escalate commercial or contractual issues when required and support resolution together with relevant internal stakeholders.
  

• Build strong working relationships with suppliers and ensure clear, structured communication throughout the project.
  

• Capture lessons learned from project execution and feed them back into future sourcing and contracting.

Qualification Criterias

Required

• 5+ years of experience in procurement, project procurement or supply chain, ideally within energy, infrastructure or industrial projects.
  

• Hands-on experience managing purchase orders, service agreements and supplier delivery.
  

• Strong project management and coordination skills, with a structured approach to planning, follow-up and prioritisation.
  

• Good understanding of contractual milestones, payment terms and supplier obligations.
  

• Confident managing supplier relationships, facilitating meetings and holding stakeholders accountable for delivery.
  

• Strong attention to detail and documentation, combined with the ability to keep sight of the overall project.
  

• Fluent in English, written and spoken.

Advantageous

• Experience from BESS, renewable energy or other complex infrastructure projects.
  

• Familiarity with EMS, SCADA or related control systems.
  

• Polish or another European language.

Personal qualities

You are structured, dependable and comfortable taking ownership from order placement through delivery. You create clarity in complex projects, follow through on commitments and address issues early rather than letting them grow.

You combine attention to detail with sound judgement and pace, and you work effectively across technical, commercial and project teams. You build trust with suppliers and colleagues and remain composed and constructive when priorities shift or challenges arise.

Practical details

• Based in either Stockholm or Warsaw
  

• Starting date: as soon as possible