PMO Coordinator – Fagersta

Sway Sourcing; Västerås kommun; Hybrid; SEK 520,000 - 860,000; Full time

Job summary

Sway Sourcing is seeking an experienced PMO Coordinator for a transformation project in Fagersta, Sweden. The role focuses on governance, reporting, risk follow-up, and stakeholder communication without personnel or budget ownership, driving progress through structured follow-up.

The position emphasizes maintaining PMO structures, spreadsheets, and templates, coordinating with initiative owners, and delivering regular portfolio updates.

Qualifications

• PMO, project coordination or portfolio governance experience.
• Structured status reporting and leadership-facing communications.
• Experience with project/portfolio risk frameworks and follow-up routines.
• Good working knowledge of Microsoft 365.
• Experience in large, matrixed, transformation programs.
• Professional fluency in English.

Responsibilities

• Support governance, reporting, risk follow-up and stakeholder communication.
• Develop and maintain PMO structures, risk models and governance templates.
• Coordinate communication with initiative owners and leadership.
• Prepare recurring portfolio updates and status reports.

Skills

PMO

Project coordination

Portfolio governance

Status reporting

Microsoft 365

English fluency

Large matrixed organization

Swedish language (adv)

Tools

Workday

Job description

PMO Coordinator – Fagersta

We are looking for an experienced PMO Coordinator for a consulting assignment within a large organization undergoing transformation. This role is ideal for someone who thrives in a coordinating and supporting capacity and has solid experience in PMO, project coordination, and portfolio governance.

You will support leadership and initiative owners with governance, reporting, risk follow-up, and stakeholder communication. The position does not include personnel management, budget ownership, or strategic decision-making authority. The focus is on structure, coordination, reporting, and driving progress through effective follow-up.

About the Role

You will play an important role in an ongoing transformation, contributing to the continued development of PMO structures and ensuring consistent tracking and follow-up across projects and initiatives.

Key Responsibilities

• Continue developing and implementing the existing PMO structure and risk model.

• Support project follow-up routines and pilot testing across active initiatives.

• Document lessons learned and identify opportunities for improvement.

• Maintain and further develop processes, tools, and templates for project and portfolio governance.

• Support structured initiative tracking, including RAG status, milestones, and status reporting.

• Maintain and support established stakeholder and governance forums.

• Coordinate communication and follow-up with initiative owners and leadership.

• Prepare and maintain recurring portfolio updates and communication materials for relevant stakeholders.

• Support meeting preparation, reporting, and follow-up to ensure continued progress across initiatives.

Qualifications & Experience

We are looking for someone who has:

• Proven experience in a PMO, project coordination, or portfolio governance role.

• Demonstrated experience producing structured status reporting and leadership-facing communication materials, such as RAG/status dashboards or portfolio summaries.

• Experience or solid knowledge of project/portfolio risk frameworks and follow-up routines.

• Good working knowledge of Microsoft 365.

• Experience working in a large, matrixed, multi-stakeholder organization undergoing transformation.

• Professional fluency in English, both written and spoken.

Experience within manufacturing, industrial environments, or supply chain is highly relevant for this assignment.

Advantageous Experience

• Experience with Workday or an equivalent HR/performance management system.

• Experience from industrial or supply chain transformation programs.

• Swedish language skills.

To Succeed in the Role

You are highly structured, detail-oriented, and comfortable coordinating multiple activities simultaneously. You communicate effectively with stakeholders at different organizational levels and are able to create progress and accountability without formal managerial authority.

You should also be comfortable working with ambiguity and evolving scope in a fast-moving transformation environment.

Assignment Details

Location: Fagersta, Sweden
Period: September 28, 2026 – December 31, 2026
Scope: 40 hours per week
Work model: Hybrid, approximately 25% remote work

Sway Sourcing är en innovativ rekryteringspartner som specialiserar sig på att matcha rätt talang med rätt företag – snabbt och effektivt. Vårt huvudfokus ligger inom Ekonomi, Administration, HR, Marknad och IT, men vi har även den breda expertis och flexibilitet som krävs för att leverera skräddarsydda rekryteringslösningar inom alla branscher.

Trots att vi är en relativt ny aktör har vi redan byggt förtroende hos många av Sveriges största företag och arbetar både nationellt och internationellt. Med baser i Sverige och Spanien erbjuder vi en unik kombination av lokal expertis och global räckvidd. Vårt starka nätverk och djupa branschinsikter gör oss till en självklar partner för företag som vill ligga steget före i sin rekrytering.