Payroll Specialist

Big Science Sweden; Lunds kommun; On-site; SEK 436,824 - 600,633; Full time

Job summary

Big Science Sweden is seeking a Payroll Specialist to manage payroll operations for Sweden and Denmark. In this full-time role at the ESS Campus in Lund, you will handle monthly payroll, support employees with salary inquiries, maintain accurate HR data, and collaborate with external payroll partners. If you have experience in payroll administration and strong communication skills, this may be the perfect opportunity for you.

Qualifications

• Experience in payroll administration for Sweden and Denmark is preferred.
• Strong communication and organization skills.
• Knowledge of HR systems and data management.

Responsibilities

• Handle monthly payroll for Sweden and Denmark.
• Support colleagues with HR and salary-related questions.
• Ensure accuracy of HR systems and data.
• Manage communication with payroll outsourcing provider.

Skills

Payroll administration

HR systems maintenance

Time reporting

Communication skills

Job description

As our next Payroll Specialist at ESS, you’ll play a central role in making sure our people are paid correctly and on time. Working with a friendly and experienced team, you’ll handle monthly payroll for Sweden and Denmark and support colleagues with questions about salary, time reporting, and leave. You’ll also help keep our HR systems and data accurate, while working closely with our external payroll partner.

The European Spallation Source is one of the largest science and technology infrastructure projects being built today. The project includes the most powerful linear proton accelerator ever built, a five‑tone, helium‑cooled tungsten target wheel, 15 state‑of‑the‑art neutron instruments, a suite of laboratories, and a super‑computing data management and software development centre. In the context of its history and future as a scientific organisation, however, it is more than the sum of its parts. It is a brand‑new Big Science organisation, built from the ground up.

Come and shape the future of Science with us!

About the role:

ESS is at an exciting turning point. It is in transition from being a construction site, to being an operating facility. To help us realise our goal of being the most powerful neutron source in the world, we are now looking for a Payroll Administrator to join our HR admin team.

As a HR Payroll Administrator, you will provide advice to and support the organisation regarding HR and salary‑related questions from managers, employees, consultants and partners. Together with our experienced team of 3 you are responsible for all monthly recurring salary administration and payroll handling for Sweden and Denmark and you manage communication and collaboration to ESS salary outsourcing provider. You provide support to and advise the organisation regarding time reporting, e.g. non‑standard working hours, vacation, absence, etc. and you are responsible for entering and maintaining employee information in relevant system. You will generate reports, have mutual responses for general questions in our ticket‑system, the HR administration and the salary mailbox.

You will be part of the project team to lead and drive the implementation of payroll and scheduling processes as part of Workforce Management and payroll system project. You will ensure effective implementations and updates of procedures, guidelines and rules within responsibilities.

This is a full‑time/permanent position based at the ESS Campus in Lund, Sweden.