Part-Time Office Administrator — Smooth Ops & Front Desk

TGW Northern Europe; Mölndals kommun; On-site; SEK 123,000 - 179,000; Part time

Benefits offered by this job

Permanent contract

Life Assurance: 4 x Yearly Salary

Employee Assistance Programme

Health care allowance and annual heath

30 days vacation pro-rata for part-tie

Job summary

TGW Northern Europe is seeking a Part-Time Office Administrator to keep our Västra Götalands län office running smoothly. You will be the heart of office operations, greeting visitors, handling calls, coordinating facilities, and supporting colleagues with a proactive, professional service.

This role requires strong organisation, attention to detail, and the ability to manage multiple priorities in a dynamic environment.

Qualifications

• Experience in running an office and managing multiple priorities.
• Available for 20 hours to work on Tuesday, Wednesday and Thursday.
• Excellent administration and organisational skills with attention to detail.
• Strong written and verbal communication in Swedish and English.
• Self-motivated, customer-focused and professional service.
• Professional telephone manner and stakeholder communication.
• Team player with a positive workplace culture.
• Flexible with minimal supervision.
• Valid driving licence.

Responsibilities

• Manage day-to-day office management, liaising with landlord, cleaning company and waste disposal, and arrange repairs to faulty office equipment and building facilities.
• Greet customers and guests, manage visitor access and passes, answer calls and emails, and forward to the appropriate personnel.
• Manage entrance keys and badges and oversee meeting room diaries.
• Execute general administrative duties: document management, travel and meeting arrangements, minute taking, photocopying and mailings.
• Arrange lunch for clients and meetings, set up refreshments, and organise internal events (New Year party, summer BBQ).
• Monitor and order stationery, refreshment stocks and other office supplies.
• Coordinate IT equipment and mobile phones, ensuring systems are ready for new employees.
• Receive deliveries, distribute them, and manage post.
• Support smooth office operation through coordination of resources, facilities, equipment and admin processes.

Skills

Office admin

Multitasking

Swedish & English

Job description

TGW Northern Europe is seeking a Part-Time Office Administrator to keep our Västra Götalands län office running smoothly. You will be the heart of office operations, greeting visitors, handling calls, coordinating facilities, and supporting colleagues with a proactive, professional service.

This role requires strong organisation, attention to detail, and the ability to manage multiple priorities in a dynamic environment.