Onsite Senior Department Coordinator & Business Support

Incluso; Göteborgs kommun; On-site; SEK 469,000 - 670,000; Full time

Job summary

Incluso in Gothenburg is seeking a Senior Department Coordinator & Business Support to enable effective leadership and smooth operations within Platform Development. This full-time consultant role is onsite in Gothenburg, starting ASAP under a 6-month contract.

You will coordinate governance, planning, reporting, and administrative processes, support leadership workshops, manage documents, and ensure timely follow-up.

Qualifications

• Strong administrative and coordination skills.
• Financial and business administration understanding.
• Supporting multiple stakeholders in a fast-paced environment.
• Handling confidential information with discretion.
• Experience working in cross-functional teams and with internal processes.
• Ability to work independently and proactively.
• Clear written and verbal communication in Swedish & English.
• Experience in an administrative, coordinator, or project support role.
• Experience from working in facility system is meriting (Planon, Ariba, Origo).
• Proficiency in Microsoft 365 (Outlook, Teams, Excel, PowerPoint, Word).

Responsibilities

• Coordinate calendars, meetings, agendas, minutes and follow-up activities.
• Support planning and execution of leadership workshops, conferences and events.
• Coordinate governance and business performance: planning, reporting and follow-up.
• Manage financial and administrative processes: support management in business follow-up and invoicing.
• Assist with purchase, invoice handling and other delegated administrative activities.
• Maintain department document repository and ensure information is current.
• Drive clear internal communications to stakeholders.
• Support onboarding and workplace coordination via Origo.
• Build strong working relationships with GBT Management Team and Executive Assistant stakeholders.

Skills

Administrative coordination

Financial administration

Stakeholder management

Confidential handling

Cross-functional collaboration

Independent work

Swedish-English fluency

Project support

Facility systems knowledge

Microsoft 365

Tools

Planon

Ariba

Origo

Microsoft 365

Job description

Incluso in Gothenburg is seeking a Senior Department Coordinator & Business Support to enable effective leadership and smooth operations within Platform Development. This full-time consultant role is onsite in Gothenburg, starting ASAP under a 6-month contract.

You will coordinate governance, planning, reporting, and administrative processes, support leadership workshops, manage documents, and ensure timely follow-up.