HR & Payroll Admin

BAT; Malmö kommun; On-site; SEK 480,000 - 640,000; Full time

Benefits offered by this job

Market leading bonus

Health plans

Work-life balance initiatives

Transportation support

Flexible holiday plan

Job summary

British American Tobacco Sweden is looking for an HR & Payroll Administrator in Malmö. You will manage end-to-end payroll during a transition, while strengthening controls and supporting broader HR admin and continuous improvement activities.

The role emphasizes compliance, data accuracy, and collaboration with payroll, HR, and managers, in a changing environment as we move toward an outsourced payroll model.

Qualifications

• At least five years of hands-on experience with Swedish payroll.
• Strong compliance mindset; accuracy, confidentiality and rule adherence.
• Solid knowledge of Swedish payroll legislation and collective agreements.
• Experience with both white-collar and blue-collar payroll preferred.
• Experience with payroll and HR systems; Kontek Lön/HRM or SAP SuccessFactors is a plus.
• Analytical, problem-solving skills with ability to identify root causes.
• Comfortable in a changing environment; willing to broaden HR responsibilities.
• Excellent stakeholder communication in Swedish and English.

Responsibilities

• Ensure accurate, compliant end-to-end payroll during the transition.
• Maintain payroll controls, reconciliations and data-quality checks.
• Coordinate payroll-related activities including pensions and benefits.
• Support transition to the outsourced payroll model with documentation and testing.
• Provide HR administration and employee lifecycle support; drive standardization.
• Ensure compliance with laws, internal policies and EHS standards.

Skills

Payroll processing

Compliance mindset

Swedish payroll knowledge

Stakeholder comms

Analytical thinking

Tools

Kontek Lön

Kontek HRM

SAP SuccessFactors

Job description

BAT is evolving at pace into a global multi-category business. Our purpose is to create A Better Tomorrow™ by Building a Smokeless World.

To achieve our ambition, we are looking for colleagues who are ready to join us on this journey! Tomorrow can't wait, let's shape it together!

British American Tobacco Sweden has an exciting opportunity for an HR & Payroll Administrator in Malmö.

Are you an experienced payroll professional who combines strong attention to detail with a passion for compliance, continuous improvement and HR?

Our HR function is currently on an exciting transformation journey, including the development of a new Payroll Operating Model. During the transition period, you will play a critical role in ensuring accurate, compliant and timely payroll delivery, while also helping us prepare for the future payroll model.

As the model evolves towards payroll outsourcing, the role will gradually shift from hands-on end-to-end payroll processing towards payroll coordination, governance, compliance, controls and employee support, combined with broader HR administration and continuous improvement activities.

This is a great opportunity for someone who wants to use their strong payroll expertise while developing a broader HR profile and actively contributing to the design of our future ways of working.

Compliance will be the number one priority in everything you deliver. You will be expected to work with a strong control mindset, ensuring that payroll and HR processes are accurate, documented and performed in accordance with applicable legislation, collective agreements, internal policies and company standards.

Your key responsibilities will include:

• Ensure accurate, compliant and timely end-to-end payroll delivery for both white-collar and blue-collar employees during the transition to the future Payroll Operating Model.
• Maintain strong payroll controls, reconciliations and data-quality checks, ensuring compliance with Swedish legislation, collective agreements, internal policies and company standards.
• Coordinate payroll-related activities including pensions, benefits and employee payroll support, ensuring accurate and timely handling.
• Support the transition to the future outsourced payroll model, including process documentation, testing, data validation, handovers and the development of effective payroll coordination and governance.
• Provide high-quality HR administration and employee lifecycle support, while contributing to continuous improvement, standardization and simplification of HR and payroll processes.
• Comply and implement activities in accordance with the rules of laws and regulations relating to environmental protection, safety at work and fire protection, and internal EHS or Sustainability standards and procedures.

What are we looking for?

• At least five years of hands-on experience working independently with Swedish payroll, with a strong understanding of payroll processes, controls and statutory requirements.
• A strong compliance and control mindset. You are structured, thorough and understand that accuracy, confidentiality and adherence to requirements always come first.
• Good knowledge of Swedish payroll legislation and collective agreements, ideally with experience of both white-collar and blue-collar payroll.
• Experience with payroll and HR systems. Previous experience with Kontek Lön, Kontek HRM and/or SAP SuccessFactors is considered an advantage.
• Strong analytical and problem-solving skills, combined with good technical understanding and the ability to identify root causes and resolve payroll or system-related issues.
• Comfortable working in a changing environment, with the flexibility and curiosity to move from hands-on payroll processing towards payroll coordination, governance and broader HR responsibilities.
• Strong stakeholder and communication skills, with the ability to explain payroll-related matters clearly and professionally to employees, managers and other stakeholders.
• Fluency in Swedish and English, both written and spoken.

What we offer you?

• We offer a market leading annual performance bonus (subject to eligibility)
• Our range of benefits varies by country and includes diverse health plans, initiatives for work-life balance, transportation support, and a flexible holiday plan with additional incentives
• Your journey with us isn't limited by boundaries; it's propelled by your aspirations. Join us at BAT and become a part of an environment that thrives on internal advancement, where your career progression isn't just a statement - it's a reality we're eager to build together. Seize the opportunity and own your development; your next chapter starts here.
• You'll have access to online learning platforms and personalized growth programs to nurture your leadership skills
• We prioritise continuous improvement within a transformative environment, preparing for ongoing changes

WHY JOIN BAT?

In BAT Sweden we strive to create a smokeless reality on a day-to-day basis. If you wonder how we are getting there, please take a look at the OMNI report – a comprehensive study done to analyse the current market trends in tobacco harm reduction.

We're one of the few companies named as a Global Top Employer by the Top Employers Institute – certified in offering excellent employee conditions.

Collaboration, inclusion and partnership underpin everything we do here at BAT. We are looking forward to enabling every individual to thrive, regardless of gender, sexual orientation, marital or civil partnership status, gender reassignment, race, religion or belief, colour, nationality, ethnic or national origin, disability, age, skills, experience, education, socio-economic and professional background, veteran status, perspectives and thinking styles. We know that embracing talent from all backgrounds is what makes us stronger and best prepared to meet our business goals.

We see the career breaks as opportunities not obstacles. Through The Global Returners program, we support professionals looking to restart their careers after an extended absence from the workforce (e.g. time out caring for family, parental leave, national service, sabbatical and/or starting an own venture).

Come bring your difference and see what is possible for you at BAT. Learn more about our culture and our award winning employee experience here.

If you require any reasonable adjustments or accommodations to help you perform at your best during the recruitment process, you are encouraged to notify us. We are fully committed to support you by making appropriate arrangements for you to demonstrate your full potential.