HR-assistent

HOCHTIEF Infrastructure GmbH Tyskland Sverige Filial; Trosa kommun; On-site; SEK 312,000 - 402,000; Full time

Benefits offered by this job

Internationell arbetsmiljö

Långsiktigt projektengagemang

Påverka viktiga infrastrukturprojekt

Job summary

HOCHTIEF Infrastructure GmbH Tyskland Sverige Filial söker en HR-assistent till OL31-projektet i Vagnhärad. Du stödjer HR-funktionen med administrativa uppgifter och koordinerar rekrytering och onboarding i en stor infrastrukturorganisation.

Du är noggrann, serviceinriktad och har god kommunikation. Förtroendefullt arbete med dokumentation och tidrapportering i internationell miljö prioriteras, tillsammans med stöd till boende och resor.

Qualifications

• Tidigare erfarenhet av administrativ HR-support eller liknande.
• Erfarenhet av onboarding och personaladministration.
• God organisatorisk förmåga och noggrannhet.
• Goda kunskaper i Office-programmen.
• Goda kommunikations- och integritetsegenskaper.

Responsibilities

• Stödja HR-avdelningen med dagliga administrativa och operativa uppgifter.
• Underhålla anställd information och personalregister i olika system.
• Samordna rekryteringsaktiviteter, intervjuer och onboarding.
• Assistera vid onboarding och offboarding.
• Stödja boendeadministration och företagsfordon samt förmåner.
• Hantera tidrapporteringsdokumentation för projektet.
• Vara kontaktperson för bostad-leverantörer och stödja ID06-processen.

Skills

Administrative skills

HR support

Recruitment coordination

Onboarding processes

Time reporting

Documentation management

Microsoft Office

Communication skills

Organizational skills

Confidentiality

Tools

ID06 administration

Time reporting systems

MS Office

Job description

HR-assistent

Kommun: Trosa

Shape the future of Swedish infrastructure

HOCHTIEF is one of the world's leading infrastructure and construction groups, employing approximately 38,000 people worldwide. We deliver complex projects across a wide range of sectors, including roads, bridges, tunnels, railways, airports, ports, buildings, and both conventional and renewable energy. With operations across Europe, North America, and the Asia-Pacific region, HOCHTIEF combines engineering expertise with innovative and sustainable solutions to shape the infrastructure of the future.

We are currently looking for a collaborative HR Assistant to join the OL31 railway project in Vagnhärad. This is a role within one of Sweden's most important infrastructure projects, where safety, coordination and collaboration are critical to success.

About the Project

The OL31 Project forms part of the Ostlänken programme, one of Sweden's largest and most important railway infrastructure investments. Ostlänken is a new approximately 160-kilometre double-track railway connecting Järna and Linköping, designed to increase capacity, improve regional connectivity and support sustainable transport across Sweden.

The project involves complex civil engineering works, including tunnels, bridges, earthworks and rail infrastructure. Working on OL31 offers the opportunity to contribute to a landmark infrastructure programme while supporting the recruitment and development of a diverse, international project organization

About the Role

We are currently looking for a HR Assistant to join the OL31 railway project in Vagnhärad.

As an HR Assistant, you will support the HR function and managers with a wide range of administrative and operational HR tasks. This role is ideal for someone who is communicative, structured, service-minded, and enjoys working in a fast-paced project environment where attention to detail and good organization are essential.

You will play an important role in supporting onboarding activities, personnel administration, recruitment coordination, time reporting processes, and various employee-related matters across the project organization.

Key Responsibilities

• Support the HR department with daily administrative and operational HR activities.
• Maintain and update employee information and personnel records in various systems.
• Support recruitment activities, including interview scheduling, candidate communication, onboarding coordination, and collection of employment documentation.
• Assist with onboarding and offboarding processes.
• Act as a contact person for apartment providers and support accommodation administration for project employees.
• Support the administration and coordination of company vehicles and employee benefits.
• Collect, follow up, and compile time reporting documentation for the project.
• Manage ID06 card applications and follow up throughout the process.
• Provide administrative support to the HR team and Office Manager.
• Support and contribute to maintaining efficient processes and good internal service.

Your Profile

Mandatory Requirements

• Previous experience in administrative, HR Assistant, Coordinator, Recruitment, Personnel Administration, or support role.
• Experience working with onboarding processes, employee documentation, and general administrative follow-up.
• Strong administrative and organizational skills with excellent attention to detail.
• Good understanding of administrative processes and the importance of structure, accuracy, and confidentiality.
• Strong communication and interpersonal skills.
• Good knowledge of Microsoft Office, particularly Outlook, Excel, Word, and Teams.
• Comfortable working with different digital systems, time reporting systems, and new technologies.
• Ability to manage multiple tasks and priorities simultaneously.
• Service-oriented mindset and ability to work independently.

Preferred Qualifications

• Experience working in an international project or matrix organization.
• Experience supporting recruitment activities and onboarding of new employees.
• Experience with personnel administration and HR-related documentation.
• Familiarity with ID06 administration and Swedish construction industry requirements.
• Experience with time reporting systems and administrative follow-up within project-based organizations.
• Experience from construction, infrastructure, engineering, or similar industries is considered an advantage.

Language Requirements

Fluent Swedish, preferably native-level or equivalent proficiency.

Professional English language skills, both written and spoken.

We Offer

• The opportunity to work on one of Sweden's largest and most complex infrastructure projects.
• An international working environment within a leading global construction company.
• Long-term project involvement with significant responsibility and influence.
• The chance to contribute to the development of critical rail infrastructure in Sweden.

Krav

• Svenska

Krav

• B