Facilities and Operations Manager

Stift-Stockholm-International-School; Stockholms kommun; On-site; SEK 550,000 - 750,000; Full time

Benefits offered by this job

Pension plan (Alecta ITP 1/ITP2)

Wellness stipend

Insurance package

Professional development

Staff events

Job summary

Stockholm International School invites applications for a Facilities- and Operations Manager. You will oversee Facilities and Maintenance, Kitchen staff, and Security, with budget and personnel responsibility across three units. You will drive maintenance planning, sustainability, and safety, shaping long-term strategy in collaboration with leadership.

Fluency in Swedish and English is required. The role demands adaptability, people focus, and decisive leadership to ensure smooth day-to-day

Qualifications

• Good knowledge of property management.
• Relevant higher education or equivalent work experience.
• Experience from previous leadership roles.
• A category B driving licence.
• Several years of experience working in similar roles.
• Experience in effective energy and sustainability work.
• Good computer and system skills.
• Experience managing and exposing running contracts to competition.
• Experience managing budgets.
• Experience developing operational plans for the areas of responsibility.
• Fluent in Swedish and English, both orally and in writing.

Responsibilities

• Managing facilities and operation budgets, ensuring best practices in procurement, cost-effectiveness, and quality.
• Provide strategic leadership for the school’s security and safety framework, ensuring that high standards are maintained and continuously strengthened.
• Coordinating and overseeing the maintenance plan, including repairs, renovations, and equipment upgrades.
• Conducting regular inspections to identify maintenance needs and address any safety concerns.
• Daily operations, including planning and follow-up of the work.
• Developing efficient work methods to optimise the school´s daily operations.
• Ensuring compliance with relevant health and safety regulations and standards.
• Implementing sustainable practices to minimise environmental impact and promote energy efficiency.
• Strategic development of security and safety practices and operational resilience.

Skills

Property management

Leadership

Driving licence B

Energy & sustainability

Swedish & English

Education

Higher education or equivalent work experience

Job description

To be recognised as a leading international school that inspires and educates generations of global change-makers.

Our mission

Stockholm International School inspires and educates children of the global community through internationally recognised learning programs. We enable international mobility and support growth and talent development in the Stockholm region and beyond.

Description/Purpose

As Stockholm International School´s Facilities and Operations Manager, you are responsible for leading and managing the school's non-academic operational tasks. You have the personnel and budgetary responsibility for three units, which include: Facilities and Maintenance, Kitchen staff, and the Security team.

In this role, you maintain a strong presence in the day-to-day operations, working closely with both the staff reporting to you and other functions across the school. You focus on developing well-structured, proactive teams that can anticipate needs and minimise delays. In close collaboration with the school’s leadership teams, you play a key role in driving effective maintenance planning and ensuring the long-term strategic development of security and safety practices.

As Facilities- and Operations Manager in a school environment, you must enjoy working with people. In daily operations, it is important that we can quickly adapt and handle more urgent matters. You therefore need to have the ability to adapt yourself and your team to changing circumstances, quickly change approaches and priorities, and make decisions. You will share information and provide continuous feedback to the teams while following up and ensuring the work is completed according to the expected quality. You are also reliable and stand by your opinions by seeing the big picture and prioritising the right issues to achieve the organisation's goals.

Duties/Responsibilities

• Managing facilities and operation budgets, ensuring best practices in procurement, cost-effectiveness, and quality.
• Provide strategic leadership for the school’s security and safety framework, ensuring that high standards are maintained and continuously strengthened. Proactively assess emerging risks, oversee the development and implementation of effective security measures, and ensure that policies, procedures, systems, and practices remain aligned with the school’s evolving needs, regulatory requirements, and recognised best practices.
• Coordinating and overseeing the maintenance plan, including repairs, renovations, and equipment upgrades.
• Conducting regular inspections to identify maintenance needs and address any safety concerns.
• Daily operations, including planning and follow-up of the work.
• Developing efficient work methods to optimise the school´s daily operations.
• Ensuring compliance with relevant health and safety regulations and standards.
• Implementing sustainable practices to minimise environmental impact and promote energy efficiency.
• Strategic development of security and safety practices and operational resilience.

Required Qualifications, Attributes and Experience

• Good knowledge of property management
• Relevant higher education or equivalent work experience
• Experience from previous leadership roles
• A category B driving licence
• Several years of experience working in similar roles
• Experience in effective energy and sustainability work
• Good computer and system skills
• Experience managing and exposing running contracts to competition
• Experience managing budgets
• Experience developing operational plans for the areas of responsibility
• Fluent in Swedish and English, both orally and in writing

As Facilities- and Operations Manager in a school environment, you must enjoy working with people. In daily operations, it is important that we can quickly adapt and handle more urgent matters. You therefore need to have the ability to adapt yourself and your team to changing circumstances, quickly change approaches and priorities, and make decisions. You will share information and provide continuous feedback to the teams while following up and ensuring the work is completed according to the expected quality. You are also reliable and stand by your opinions by seeing the big picture and prioritising the right issues to achieve the organisation's goals.

At Stockholm International School we are committed to protecting children. Aligned with the recommendations of the International Task Force on Child Protection, we hold ourselves to a high standard of effective recruiting practices with specific attention to child protection. All applicants will therefore be required to undergo appropriate child protection screening. Included in the recruitment process will be a local and national police check as well as a mandatory police background check from the last 10 years of employment in every country worked. A judicial background check will be conducted prior to the issuance of the contract for prospective candidates applying to work at our school.

What we offer

As well as the exciting opportunities this role presents, we also offer benefits in terms of; a pension scheme (Alecta ITP 1/ITP2), a generous wellness stipend, other insurances, and a substantial amount of professional development opportunities inside and outside the school. We also offer staff events and social gatherings that bring colleagues together, for example, hobby evenings and choir practices. Our location in central Stockholm is easily accessible by public transportation.

Permanent Contract (A six-month probationary period)

Employment rate: 100%

Start date: January 1 or as agreed between the parties

Individually negotiated.

Application

Last day for application: Wednesday, October 14, 2026.

We only accept applications in English and from certified candidates.

SIS reserves the right to offer the position as soon as a viable candidate is found.

Krav

• Driftchef fastighet - 2-4 års erfarenhet

Utbildning

Krav

• Engelska
• Svenska

Krav

• B