Executive Assistant - Growth Stockholm HQ

Legora AB; Stockholms kommun; On-site; Confidential; Full time

Job summary

Legora AB is seeking an Executive Assistant in Stockholms kommun to partner with senior leadership and enhance the effectiveness of their operations. This role includes managing calendars, travel logistics, and facilitating communication across teams.

The ideal candidate will have over 5 years of experience in similar roles and demonstrate strong problem-solving abilities, attention to detail, and excellent communication skills. A proactive approach is essential for success in this high-growth environment.

Qualifications

• 5+ years experience in roles like Executive Assistant, Team Coordinator, or Business Operations.
• Proactive mindset and ability to act before issues arise.
• Strong attention to detail and efficiency in work processes.

Responsibilities

• Manage calendar, travel logistics, and emails for VPs.
• Coordinate internal and external meetings across time zones.
• Initiate improvements for team operations and communication.

Skills

Proactive problem-solving mindset

Strong communication skills

Attention to detail

Experience with Google Workspace

Ability to handle sensitive communication

Tools

Google Workspace

Slack

Notion

Job description

The role

We’re looking for an exceptional Executive Assistant to partner with senior leadership and play a foundational role in shaping and scaling Legora’s operations.

What you will be doing

• Own calendar, travel logistics, and email for our VP of Revenue and VP of Strategic Accounts, designing a schedule that reflects shifting priorities.
• Coordinate internal and external meetings across multiple time zones, ensuring every touchpoint is prepared, purposeful and followed up.
• Lead planning and execution of key team moments, including recurring meetings, off‑sites, workshops and informal gatherings.
• Triage inbound requests, protect focus time and help communication flow smoothly across the team.
• Partner closely with leadership to flag blockers, support decision‑making and keep the company one step ahead.
• Provide operational support to keep projects, initiatives and team collaboration on track.
• Strengthen collaboration and coordination between the Strategic Accounts and broader EMEA teams, ensuring alignment on priorities and execution.
• Serve as a central point of coordination across the company, collaborating closely with Operations, Product, Sales and Legal.
• Take initiative to improve the way the team operates – spotting friction points and building better systems.

What you bring

• 5+ years experience in roles like Executive Assistant, Team Coordinator or Business Operations – ideally in a high‑growth or international environment.
• A proactive, problem‑solving mindset – you act before issues arise and take full ownership.
• Deep attention to detail and a love of structure – you make things faster, smoother, clearer.
• Strong communication skills – fluent in English, confident in handling sensitive or high‑stakes communication.
• High discretion and maturity – you navigate different stakeholders and build trust.
• Comfort with tools like Google Workspace, Slack and Notion – and a quick learner when new systems come in.
• A genuine desire to support others and make the team better – you take pride in the work behind the scenes.

What makes this role special

You won’t simply be executing tasks on behalf of others; you will play an active role in designing better ways of working across the company. The position offers high exposure, the chance to work closely with senior leadership, and opportunities to shape your own career path – whether toward business operations, people‑focused tracks, or team leadership.

Equal Opportunity Employer

Legora is an Equal Opportunity Employer. At Legora, we believe great teams are built on diversity of thought and experience. We’re proud to be an equal opportunity employer and committed to creating an inclusive, high‑performance culture where everyone can do their best work. We welcome people of all backgrounds and don’t discriminate based on race, color, religion, national origin, gender, gender identity or expression, sexual orientation, age, disability, veteran status, or any other characteristic protected by law.