Executive Assistant

adidas; Stockholms kommun; On-site; SEK 520,000 - 660,000; Full time

Benefits offered by this job

Annual bonus

Fitness allowance

Sports Hour

30 days holiday

Private health insurance

Educational resources

Hybrid office policy

Job summary

adidas in Solna, Sweden is seeking an Executive Assistant to the Nordic Leadership Team. You’ll manage calendars, coordinate meetings, travel and events, and keep cross-functional priorities aligned.

You will partner with senior leaders to ensure smooth day-to-day operations and proactive follow-ups. The role requires several years of EA/Team Assistant experience, strong English, discretion, and a proactive mindset.

Qualifications

• Several years’ experience in an Executive Assistant, Management Assistant, Team Assistant or similar role.
• Natural organiser who can juggle multiple priorities and stay calm under pressure.
• Confident communicator with strong English skills and ability to build relationships across functions and seniority levels.
• Proactive, discreet and solution-minded with strong Microsoft 365 skills and interest in using tools like Copilot.
• Discretion, good judgement and a proactive mindset in a fast-paced environment.

Responsibilities

• Support the Nordic Leadership Team by keeping priorities clear, meetings on track and follow-ups moving forward.
• Be a trusted partner to the Country Manager and senior leaders, helping them stay prepared, informed and on track.
• Coordinate leadership meetings, business reviews, offsites, workshops and team events from planning through to delivery.
• Support travel, expenses, purchase orders, invoices and other operational tasks that help the business run smoothly.
• Bring structure to cross-functional projects by tracking actions, milestones and deliverables, and spotting smarter ways of working.
• Support with sales administration

Skills

Executive support

Calendar management

Stakeholder communication

Microsoft 365

Travel coordination

Project coordination

Tools

Microsoft 365

Job description

We strive to be the world’s leading sports brand and we’re looking for pioneers and visionaries to help shape that journey. Sport never stands still and neither do we.

At adidas, you're not just getting a job; you're stepping into a role where your impact is global and your individuality is celebrated. Champions aren’t only found on the field. Join a brand where ambition, innovation, and teamplay fuel everything that we do.

We seek people who connect deeply with our brand and bring their passion to work every single day.

Solna:

You’ll be joining our Nordic Headquarters in Solna, a brand‑new space where nearly 100 employees collaborate across Commercial, Brand Marketing, and Business support functions. As part of our North Europe Cluster,uniting the Nordics, UK, and Benelux, we work as one team driven by a shared passion for Sport and Fashion. With inspiring creative spaces and an open‑plan design, it’s an environment you’ll be excited to step into.

What you’ll do:

The difference you will make:

This is a role where you’ll be close to the action, working side by side with the Country Manager and Nordic senior leaders to keep priorities moving, conversations flowing and plans on track. You’ll keep the day-to-day running smoothly, from managing busy calendars and leadership meetings to coordinating travel, events, projects and follow‑ups. It’s a role for someone who enjoys being trusted, close to the action and making things happen behind the scenes.

A day in the life:

• Support the Nordic Leadership Team by keeping priorities clear, meetings on track and follow‑ups moving forward.
• Be a trusted partner to the Country Manager and senior leaders, helping them stay prepared, informed and on track.
• Coordinate leadership meetings, business reviews, offsites, workshops and team events from planning through to delivery.
• Support travel, expenses, purchase orders, invoices and other operational tasks that help the business run smoothly.
• Bring structure to cross-functional projects by tracking actions, milestones and deliverables, and spotting smarter ways of working.
• Support with sales administration

What we’re looking for?

We’re looking for someone who is organised, curious and motivated to make a real difference in the day-to-day flow of our Nordic business. If the qualities below sound like you, we’d love to hear from you.

• Several years’ experience in an Executive Assistant, Management Assistant, Team Assistant or similar support role, ideally supporting senior leaders.
• A natural organiser who can juggle multiple priorities, stay calm when things move fast and keep a sharp eye on the details.
• Confident communicator with strong English skills and the ability to build great relationships across functions, countries and seniority levels.
• Proactive, discreet and solution-minded, with strong Microsoft 365 skills and experience from or strong interest, skill and curiosity for using tools like Copilot to make work smarter.
• Someone who combines discretion, good judgement and a proactive mindset - handling confidential information with care and bring structure in a fast pace environment.
• A strong passion for our brand, purpose and products.

What we offer:

Solna

Alongside a competitive salary we offer:

• Participation in annual bonus scheme
• An annual fitness allowance
• Optional ‘Sports Hour’ once a week
• 30 days holiday + up to 3 flexible bank holidays
• Private health insurance
• Access to educational resources to support development
• Hybrid office policy

We’re committed to ensuring everyone feels welcome throughout the application and interview process. If you require any adjustments, simply let your recruitment partner know and they will be glad to support you.

AT ADIDAS WE HAVE A WINNING CULTURE. BUT TO WIN, PHYSICAL POWER IS NOT ENOUGH. JUST LIKE ATHLETES OUR EMPLOYEES NEED MENTAL STRENGTH IN THEIR GAME. WE FOSTER THE ATHLETE’S MINDSET THROUGH A SET OF BEHAVIORS THAT WE WANT TO ENABLE AND DEVELOP IN OUR PEOPLE AND THAT ARE AT THE CORE OF OUR UNIQUE COMPANY CULTURE: THIS IS HOW WE WIN WHILE PLAYING FAIR.

• COURAGE:Speak up when you see an opportunity; step up when you see a need..
• OWNERSHIP:Pick up the ball. Be proactive, take responsibility and follow-through.
• INNOVATION: Elevate to win. Be curious, test and learn new and better ways of doing things.
• TEAMPLAY: Win together. Work collaboratively and cultivate a shared mindset.
• INTÉGRITY: Play by the rules. Hold yourself and others accountable to our company’s standards.
• RESPECT: Value all players. Display empathy, be inclusive and show dignity to all.

At adidas, we strongly believe that embedding diversity, equity, and inclusion (DEI) into our culture and talent processes gives our employees a sense of belonging and our brand a real competitive advantage. – Culture Starts With People, It Starts With You – By recruiting talent and developing our people to reflect the rich diversity of our consumers and communities, we foster a culture of inclusion that engages our employees and authentically connects our brand with our consumers.