Creative Operations Coordinator

Nordic Air Defence AB; Solna kommun; On-site; SEK 357,000 - 580,000; Full time

Job summary

Nordic Air Defence AB in Stockholm seeks a proactive Creative Coordinator to support the Creative Director and build the Creative Department. The role focuses on coordinating projects, logistics, research, follow-ups, and maintaining organized workflows in a fast-moving environment.

You will own day-to-day operations, attend meetings on behalf of Creative, track deadlines, manage budgets and supplier relationships, and help scale processes as the department grows.

Qualifications

• 1–3 years of experience in operations, coordination, administration, or similar role.
• Professional fluency in English.
• Driver's license required.
• Comfortable managing budgets, spreadsheets, and cost tracking.
• Highly organized and detail-oriented with strong follow-through.
• Proactive, resourceful, and able to work independently.
• Willingness to travel and support productions on location when required.

Responsibilities

• Coordinate day-to-day operations within the Creative team and maintain an overview of ongoing work across the organization, including ownership and upcoming needs.
• Track projects, priorities, deadlines, dependencies, and follow-ups to prevent things from falling through the cracks.
• Attend operational or informational meetings on behalf of Creative and report back with key info, decisions, dependencies, and actions.
• Conduct research related to productions, locations, travel, permits, suppliers, and logistics, providing clear recommendations.
• Coordinate meetings, action items, and follow-ups with internal and external stakeholders.
• Support budgeting, cost tracking, supplier management, and production planning.
• Help maintain processes, documentation, and ways of working as the Creative Department grows.

Skills

English fluency

Driver's license

Highly organized

Ownership

Research & problem-solving

Tools

Spreadsheets

Job description

Nordic Air Defence AB in Stockholm seeks a proactive Creative Coordinator to support the Creative Director and build the Creative Department. The role focuses on coordinating projects, logistics, research, follow-ups, and maintaining organized workflows in a fast-moving environment.

You will own day-to-day operations, attend meetings on behalf of Creative, track deadlines, manage budgets and supplier relationships, and help scale processes as the department grows.