Coordinator, R&D

Epiroc; Örebro kommun; Hybrid; SEK 320,000 - 520,000; Full time

Job summary

Epiroc in Örebro, Sweden, seeks an organized administrative coordinator to support the R&D management team and cross-functional partners. You will handle daily operations, maintain key records, coordinate travel and events, and contribute to projects and workplace initiatives in a hybrid setup.

You will work with colleagues across the business, assist in process improvements, and help ensure efficient office services and digital platforms like Teams and SharePoint.

Qualifications

• Strong administration, coordination, and planning skills.
• Excellent written and verbal communication in English.
• Experience with Microsoft 365 and collaboration tools.

Responsibilities

• Provide proactive administrative and coordination support to the R&D management team and wider organization.
• Coordinate onboarding, personnel administration, invoices, correspondence and other critical activities.
• Organize meetings, including agendas, minutes and follow-up actions.

Skills

Administration & coordination

Planning skills

English communication

Tools

Microsoft 365

Teams

Outlook

SharePoint

Job description

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Functional area: Administration, Facilities & Security

Onsite or Remote: Hybrid

Country/Region: SE

Location: Örebro, Orebro County, SE, 70191

Company name: Epiroc

Date of posting: Oct 15, 2026

Dare to think new - and help create the structure that makes innovation possible.

Join our team

You will join a collaborative R&D organization where many functions, projects, and stakeholders come together. The role provides broad exposure across the organization and combines daily operational support with opportunities to improve routines, systems, events, and the workplace. It is a varied position that you can help shape and develop based on your skills and experience.

Your mission

You will provide proactive administrative and coordination support that enables our R&D organization to operate efficiently. Working closely with the R&D management team and colleagues across the business, you will support daily operations, maintain key systems and information, coordinate travel and events, and contribute to projects and workplace initiatives.

Key responsibilities

• Provide administrative and coordination support to the R&D management team and wider organization.
• Coordinate onboarding, personnel administration, invoices, correspondence, and other business-critical activities.
• Organize meetings, including agendas, documentation, meeting minutes, and follow-up of actions.
• Maintain and administer digital collaboration platforms, distribution lists, permissions, organizational information, and shared resources in Microsoft 365.
• Coordinate travel, conferences, events, visitors, and procurement of equipment and office-related supplies.
• Support cross-functional projects, training initiatives, workplace improvements, and office-related activities.
• Act as a contact point for facility and service providers, helping ensure a well-functioning work environment.

Your profile

You are organized, proactive, and service-minded, with a natural ability to create structure and move several activities forward at the same time. You communicate clearly, build effective working relationships, and respond to changing priorities with a solution-oriented mindset.

To succeed in the role, we believe you bring:

• Strong administration, coordination, and planning skills, with the ability to prioritize effectively and deliver with attention to detail.
• Excellent written and verbal communication skills in English and the ability to collaborate with a wide range of local and global stakeholders.
• Good experience with Microsoft 365 and collaboration tools, particularly Teams, Outlook, and SharePoint.

Experience in financial administration or systems such as Cosmoz, as well as project, event, or travel coordination, is considered an advantage. Familiarity with global organizations, digital administrative systems, facility coordination, or workplace services is also valued.

Location and other

This position is located in Örebro, Sweden.

The role is broad and hands-on, with many interfaces across the organization. Most activities require on-site coordination to support meetings, visitors, events, workplace services, and practical office matters.

It all starts with people. The world needs metals and minerals for the energy transition and our cities and infrastructure must be developed to serve a growing population. To succeed, we need to speed up the shift towards more sustainable mining and construction industries. We at Epiroc accelerate this transformation, together with customers and business partners in more than 150 countries, by developing and providing innovative and safe equipment, digital solutions, and aftermarket support.

All new thinkers are welcome. We are looking for those who want to develop, grow, and dare to think new. In Epiroc we attract, develop, and retain diverse talent valuing authenticity and unique perspectives, driving our spirit of innovation. We foster an inclusive culture where diversity isn't just a goal but a part of our values and way of working. This is how we do business for a sustainable future. Learn more at www.epiroc.com