Contract Specialist – Nordics

Vantive; Kista; On-site; SEK 600,000 - 900,000; Full time

Job summary

Vantive is seeking a Contract Specialist in Kista, Stockholm, Sweden, with a hybrid work model. The role focuses on public procurement, tender management, and contract administration across the Nordics.

You will ensure high-quality tender submissions, manage processes, and drive efficiency while collaborating with multiple teams across borders. The ideal candidate has strong experience in tender management, contract management, and procurement, plus fluency in Swedish and English.

Qualifications

• Experience in Tender Management, Contract Management, Public Procurement, Customer Service, or related fields.
• Strong understanding of tender lifecycle management and procurement processes.
• Excellent organisational skills and ability to manage multiple deadlines.
• Attention to detail with a track record of high-quality work.
• Analytical and problem-solving abilities; proficient in Excel.
• Experience in Medical Device, Healthcare, Pharma, or Life Sciences is advantageous.
• Fluent in Swedish and English; Danish/Norwegian are a plus.

Responsibilities

• Support and guide the business through public procurement and tender processes.
• Review tender opportunities, requirements, specs, and submission criteria.
• Coordinate preparation and submission of compliant tender responses.
• Manage tender and contract documentation, databases and reporting.
• Provide pricing analyses, commercial comparisons, and bid/no-bid recommendations.
• Collaborate with Commercial, Technical Services, Customer Services, Finance and others.
• Identify opportunities to improve processes and efficiency across the organisation.
• Utilise digital tools and AI-enabled solutions to boost productivity.

Skills

Tender Management

Contract Management

Public Procurement

Customer Service

Commercial Operations

Organisational Skills

Attention to Detail

Analytical Skills

Excel

English

Swedish

Salesforce

JDE

Pricing Tools

Reporting Tools

Document Management Systems

Tools

Salesforce

JDE

Pricing Tools

Reporting Tools

Document Management Systems

Job description

Vantive is a vital organ therapy company on a mission to extend lives and expand possibilities for patients and care teams everywhere. For 70 years, our team has driven meaningful innovations in kidney care. As we build on our legacy, we are deepening our commitment to elevating the dialysis experience through digital solutions and advanced services, while looking beyond kidney care and investing in transforming vital organ therapies. Greater flexibility and efficiency in therapy administration for care teams, and longer, fuller lives for patients— that is what Vantive aspires to deliver.

We believe Vantive will not only build our leadership in the kidney care space, it will also offer meaningful work to those who join us. At Vantive, you will become part of a community of people who are focused, courageous and don’t settle for the mediocre. Each of us is driven to help improve patients’ lives worldwide. Join us in advancing our mission to extend lives and expand possibilities.

Kista, Stockholm, Sweden | Hybrid

Join Vantive and Help Drive Tender Excellence Across the Nordics

At Vantive, we're building the future of healthcare and looking for a motivated Contract Specialist to join our Nordic Tender Excellence team.

This is an exciting opportunity for someone with experience in public procurement, tender management, or contract administration who enjoys working in a collaborative and fast-paced environment. You will play an important role in supporting our commercial success by ensuring high-quality tender submissions, managing contract processes, and helping drive operational excellence across the Nordic region.

We offer a flexible working model, combining collaboration in our Kista office with the flexibility to work remotely.

What You'll Do

As our Contract Specialist, you will:

• Support and guide the business throughout the public procurement and tender management process.
• Review tender opportunities, requirements, technical specifications, and submission criteria.
• Coordinate the preparation and submission of compliant, high-quality tender responses within strict deadlines.
• Manage tender and contract documentation, databases, and reporting activities.
• Provide pricing analyses, commercial comparisons, and bid/no-bid recommendations to support decision making.
• Collaborate closely with Commercial, Technical Services, Customer Services, Finance, and other key stakeholders.
• Identify opportunities to improve processes, increase efficiency, and share best practices across the organisation.
• Utilise digital tools and technologies, including AI-enabled solutions where appropriate, to support productivity and continuous improvement.

What You'll Bring

Experience & Expertise

• Experience in Tender Management, Contract Management, Public Procurement, Customer Service, Commercial Operations, or a related field.
• Good understanding of public procurement processes and tender lifecycle management.
• Strong organisational skills with the ability to manage multiple priorities and deadlines.
• Excellent attention to detail and commitment to delivering high-quality work.
• Strong analytical and problem-solving skills.
• Advanced Microsoft Office skills, particularly Excel.
• Experience within the Medical Device, Healthcare, Pharmaceutical, or Life Sciences industry is advantageous.

Language Skills

• Fluent in Swedish and English.
• Danish and/or Norwegian language skills would be considered an advantage.

Technical Skills

• CRM systems (Salesforce preferred)
• ERP systems (JDE preferred)
• Pricing and tender management tools
• Reporting and analytical tools
• Document management systems

What Makes You Successful

• Customer-focused and collaborative.
• Highly organised and detail-oriented.
• Proactive with a continuous improvement mindset.
• Comfortable working with multiple stakeholders across functions and countries.
• Curious about new technologies and more efficient ways of working.
• Accountable, adaptable, and eager to learn.

Why Join Vantive?

At Vantive, you'll have the opportunity to make a real impact in a business dedicated to improving outcomes for patients worldwide. You'll work in an international environment, collaborate with colleagues across the Nordics, and contribute to delivering solutions that help healthcare providers and patients every day.

Join us and help extend lives and expand possibilities.